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Procurement Officer

Populo Living

Greater London

Hybrid

GBP 35,000 - 55,000

Full time

Today

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Job summary

An established industry player is seeking a detail-oriented Procurement Contracts Officer to enhance their operations in residential development. This role is pivotal in managing contracts, vendor relationships, and ensuring compliance with legal standards. You will collaborate closely with various teams to optimize procurement strategies and mitigate risks. The company is committed to delivering high-quality homes and fostering community development, making this a rewarding opportunity for those passionate about housing and community enhancement. Join a team that values integrity, collaboration, and customer service excellence.

Benefits

30 days holiday per annum

Employer pension contribution

Death in service cover

Income protection

24/7 virtual private GP

Training and development budget

Hybrid working model

Qualifications

Experience in leading procurement projects and managing the procurement life cycle.
Strong knowledge of construction and consultancy contracts.

Responsibilities

Support drafting, review, and negotiation of procurement contracts.
Develop and maintain relationships with vendors and suppliers.

Skills

Contract Management

Vendor Management

Procurement Strategy

Risk Management

Negotiation Skills

Communication Skills

Education

CIPS Level 4

Relevant Professional Qualifications

Tools

Contract Management Software (In-Tend)

This range is provided by Populo Living. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Populo Living

Populo Living is Newham’s housing company. We are wholly owned by the London Borough of Newham. Populo exists to tackle the shortage of homes in the Borough and to deliver half of new development homes at genuinely affordable levels.

The Populo Group has evolved since its inception to become a leading provider of both affordable and privately rented homes. Our profits are recycled back into delivering even more high-quality homes for people who want to make Newham their home. Having somewhere to call home is fundamental to people’s health and wellbeing and is the central pillar of our mission.

We believe in “Making Newham home”. We are designing and building better homes and places that people want to call home. Our high quality, spacious and environmentally friendly developments will become new communities and strengthen existing ones. Whether for private or social rent, residents will enjoy excellent standards of design and attention to detail. Together with our sole shareholder Newham Council, we are focused on the need to deliver for Newham’s people. This long-term commitment means that our exceptional customer service and commitment to our tenants is here to stay.

The role

We are seeking an experienced and detail-oriented Procurement Contracts Officer to join our team, supporting the procurement and contract administration for our company operations including residential development projects and asset management.. The ideal candidate will have strong knowledge of construction and consultancy contracts and procurement processes, with a focus on residential development. You will play a key role in managing contracts, vendor relationships, and ensuring compliance with legal and regulatory requirements, all while helping to ensure the smooth execution of large-scale residential projects.

Key responsibilities

Contract Management:

Support the drafting, review, and negotiation of procurement contracts for all company operations.
Ensure all procurement contracts are aligned with company policies, regulatory requirements, and industry best practices, including construction contracts, subcontracts, and service agreements.
Manage contract modifications, extensions, terminations, and renewals to ensure they align with project timelines and requirements.

Vendor and Supplier Management:

Develop and maintain positive working relationships with vendors and suppliers to ensure the timely delivery of materials, services, and construction-related needs.
Ensure vendors are meeting contract obligations, including KPI performance, quality standards, and timelines.

Procurement Strategy and Planning:

Work closely with internal stakeholders to understand the procurement needs of each department.
Assist in developing procurement strategies for construction materials, subcontracted services, and long-term operations..
Identify opportunities to optimize procurement processes, reduce costs, and enhance project delivery timelines.

Risk Management and Compliance:

Identify and manage risks related to procurement contracts, such as delays, cost overruns, and non-compliance with terms.
Ensure that all procurement activities and contracts comply with relevant Procurement Regulations, as well as industry standards in construction and real estate development.
Advise internal stakeholders on risk mitigation strategies and legal considerations related to contracts and procurement.

Contract Reporting and Documentation:

Maintain accurate and organized records of all procurement contracts, vendor communications, and related documents.
Provide regular reporting to senior management regarding procurement contract status, performance, budget impacts, and potential risks.
Ensure timely and accurate documentation of contract execution and amendments for audit and compliance purposes.

Construction Contract Negotiation:

Support the negotiation of contracts with general contractors, subcontractors, and suppliers to ensure favourable terms for the company while mitigating project risks.
Support dispute resolution processes and negotiate settlements or amendments when necessary.

Collaboration with Legal and Financial Teams:

Work with the legal advisors to ensure that contracts are legally sound and protect the company’s interests.
Collaborate with finance teams to ensure procurement processes align with the overall project budget, payment terms, and financial goals.
Assist in resolving any contract-related payment or performance disputes with contractors and vendors.

Monitoring and Performance Evaluation:

Monitor the performance of contractors and vendors against contractual obligations and address any issues related to quality, delays, or cost overruns.
Assist in preparing and executing post-project evaluations to assess vendor performance and compliance.

Qualifications:

Working towards or holding CIPS Level 4, or other relevant professional qualifications/experience commensurate with the role.
Proven experience in leading procurement projects and managing the entire procurement life cycle, from pre-market engagement and tender processes to contract award and management, with minimal supervision.
Experience with contract management software and procurement tools preferably In-Tend.

Preferred Skills:

Experience with Build-to-Rent projects or other large-scale residential development.
Familiarity with regulatory requirements in the residential development sector.
Legal or contract certification (e.g. CPCM, CIPS, MRICS, or similar).
Strong knowledge of sustainability standards and green building certifications, particularly in the residential development sector.

Skills and attributes

Good management skills, with experience working with project teams.
Good presentation and written communication skills.
Knowledge of commercial negotiating and influencing skills.
Good organisational skills and be very focused on communication with good people skills and a proactive approach.
Able to cope with a high degree of ambiguity and change.

Personal style and behaviour

Commercially astute and delivery focused.
A strong focus on Social and Environmental factors
Politically aware and emotionally intelligent.
Personally, credible with a professional demeanour that generates trust and confidence.
Organised and leads by example and possesses a high degree of integrity.
Self-starting and independent whilst being able to work collaboratively.
Sets themselves and others challenging but achievable objectives.
Challenges and confronts conflict, brokering solutions to achieve goals.
Looks to the future – can see links and opportunities that others might miss.
Able to work in a manner that is consistent with the organisation’s core behaviours and values.
Friendly and sociable.

Benefits Package:

30 days holiday per annum (not including public holidays);
2 x employer pension contribution (up to max. employer contribution of 10%, assuming employee’s pension contribution of 5%);
4 x salary cover for death in service;
Income protection in case of long-term health issues preventing work (including an employee assistance / support package);
24/7 virtual private GP;
£1,000 per annum on training and development courses;
Hybrid working with 3 days in the office and 2 days working from home.

To apply

If you are interested in being considered for this role, please contact hr@populoliving.co.uk and provide your CV.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Industries
Housing and Community Development

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