Procurement & Goods-In Specialist (Lab Supplies)

Flyttr; Abingdon; On-site; GBP 24,000 - 34,000; Full time

Job summary

Flyttr seeks a procurement and facilities assistant to manage purchasing, goods-in, and stock control for the Oxford site. You will coordinate supplier quotes, raise POs, receive deliveries, and keep records up to date while supporting office operations and international shipping documentation.

You will work closely with Finance & Procurement Manager to ensure compliant, timely supply and accurate invoicing, while maintaining organised stores and a professional reception.

Qualifications

• Experience raising and processing purchase orders within a procurement or ERP system.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Strong attention to detail, particularly in data entry, stock records and documentation.
• Good working knowledge of health and safety requirements relevant to goods-in and stores environments.
• Strong communication and interpersonal skills.
• Strong organisational and time-management skills, with the ability to prioritise changing and urgent requirements.

Responsibilities

• Raise purchase orders in accordance with approved supplier lists and authorisation limits.
• Obtain and compare supplier quotations, escalating pricing anomalies or shortfalls to the Finance & Procurement Manager.
• Monitor open orders and coordinate delivery updates, discrepancies and returns with suppliers.
• Maintain accurate purchase order records within the procurement or ERP system.
• Procure regulated materials in accordance with applicable health and safety, transport, biosecurity, and import/export requirements (e.g. COSHH, the Carriage of Dangerous Goods regulations).
• Provide procurement support to overseas entities without dedicated local resource, including Djibouti and Panama.
• Receive, inspect and record deliveries, promptly reporting damaged, missing or non-conforming goods.
• Ensure regulated goods, including chemicals and biological materials, are appropriately received, labelled and stored.
• Maintain safe, organised and audit-ready stores.
• Monitor stock through regular checks and cycle counts, initiating replenishment and minimising surplus, expiry and wastage.
• Coordinate the compliant return or disposal of surplus, expired or non-conforming stock.
• Distribute incoming deliveries to the appropriate areas within the building.
• Manage the laboratory coat laundry process.
• Match delivery notes to purchase orders and invoices, promptly escalating discrepancies to Finance.
• Maintain supplier records, product catalogues and approved vendor lists.
• Provide administrative support and absence cover for the Accounts Payable function (invoice processing, supplier queries, finance credit card processing)
• Train new starters and other users of the procurement system.
• Support international shipping activities and associated documentation.
• Maintain procurement documentation and compliance records.
• Liaise with Science, Operations and Finance to understand requirements and prioritise orders.
• Support continuous improvement of procurement, stores and office processes as the business grows.
• Maintain the confidentiality of sensitive company information.
• Support maintenance of the company asset register, including purchases, locations, maintenance and disposals.

Skills

Purchasing

Goods-in

Stores

Excel

Microsoft Office

Communication skills

Organisational skills

Time management

Stock records

Attention to detail

Education

GCSE Maths & English

CIPS Level 2/3

NVQ in Business Administration

Logistics qualification

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Flyttr seeks a procurement and facilities assistant to manage purchasing, goods-in, and stock control for the Oxford site. You will coordinate supplier quotes, raise POs, receive deliveries, and keep records up to date while supporting office operations and international shipping documentation.

You will work closely with Finance & Procurement Manager to ensure compliant, timely supply and accurate invoicing, while maintaining organised stores and a professional reception.