Procurement Coordinator - 12 month FTC

Chubb European Group Ltd.; Glasgow; On-site; GBP 25,000 - 33,000; Full time

Job summary

Chubb European Group Ltd. in Glasgow is seeking a Procurement Coordinator for a 12-month fixed-term role within our Global Procurement Operations Hub.

You will support supplier onboarding, data maintenance, and contract administration to help ensure compliant, efficient purchasing processes. The role involves handling high-volume procurement transactions, responding to internal and supplier inquiries, and collaborating with Category Managers, Accounts Payable, and IT to resolve issues and

Qualifications

• Experience in administration, customer service, or procurement support.
• Attention to detail in a dynamic environment.
• Interest in procurement processes and policy compliance.

Responsibilities

• Assist with supplier onboarding and management of supplier data.
• Provide mailbox support for internal stakeholders and suppliers.
• Prepare data, route documents, and maintain templates for sourcing.
• Set up contracts and initiate e-signature via DocuSign.
• Process high-volume procurement transactions including requisitions, POs, and receipts.
• Ensure compliance with procurement policies and SOPs.
• Collaborate with Category Managers, Accounts Payable, and IT to resolve issues.

Skills

Administration

Customer service

Procurement support

Tools

Coupa Source to Pay

DocuSign

Job description

Are you experienced in administration, customer service, or procurement support and available for a 12-month fixed-term opportunity? Don't miss this great opportunity to join our Global Procurement Team.

We have a brand new role available for a Procurement Coordinator to join our centralised Procurement Operations Hub in Glasgow. If you have a keen eye for detail, enjoy working in a dynamic environment, and are passionate about procurement, we want to hear from you!

Role Purpose

As a Procurement Coordinator, you will play a crucial role in supporting the operational activities of our Global Procurement team. You will engage with both internal stakeholders and external suppliers to ensure compliance with our procurement policies and processes, using the Coupa Source to Pay Platform (BuyNow).

Key Responsibilities

• Supplier Management: Assist with supplier onboarding, manage supplier data, and maintain catalogues.
• Mailbox Management: Provide support to internal stakeholders and external suppliers for inquiries received via email/teams.
• Sourcing and Contract Support: Prepare data, route documents, and maintain templates.
• Contract Administration: Set up contracts and initiate the contract signatory process via Docusign.
• Transaction Processing: Handle high-volume procurement transactions, including requisitions, purchase orders, and receipts.
• Policy Adherence: Ensure compliance with procurement policies and standard operating procedures.
• Problem Resolution: Work with Category Managers, Accounts Payable, and IT to resolve issues and support system changes.