Procurement Coordinator - 12 month FTC

Chubb; Glasgow; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Hybrid working options

Private Medical cover

Employee Share Purchase Plan

Life Assurance

Gym membership

Learning & development offerings

Employee Assistance program

Discretionary bonus scheme

Pension scheme

25 days annual leave plus 5 days

Job summary

Chubb is seeking a Procurement Coordinator to join the Glasgow-based Global Procurement Team on a 12-month fixed-term contract. The role focuses on supplier onboarding, data management, contract support via Docusign, and handling high-volume procurement transactions.

You will work with internal stakeholders and suppliers to ensure policy compliance in a dynamic environment. The ideal candidate has experience in procurement operations or shared services, excellent attention to detail, and strong

Qualifications

• Experience in procurement operations, shared services, or operations center roles.
• Strong attention to detail and accuracy in handling transactions.
• Excellent customer service and problem-solving skills.
• Ability to manage time effectively and prioritize tasks.
• Comfortable in a fast-paced environment and adaptable to change.
• Self-motivated with strong communication skills.
• Experience in financial services is essential; insurance experience desirable.
• Familiarity with Coupa or similar S2P platforms is a plus.
• Professional or academic qualifications in a related field are desirable but not essential.
• Additional languages are desirable.
• Role will require shift patterns between 8am-6pm (37.5 hour week).

Responsibilities

• Assist with supplier onboarding, manage supplier data, and maintain catalogues.
• Provide support to internal stakeholders and external suppliers for inquiries via email/teams.
• Prepare data, route documents, and maintain templates.
• Set up contracts and initiate the contract signatory process via Docusign.
• Handle high-volume procurement transactions, including requisitions, purchase orders, and receipts.
• Ensure compliance with procurement policies and standard operating procedures.
• Collaborate with Category Managers, Accounts Payable, and IT to resolve issues.

Skills

Procurement ops

Attention to detail

Customer service

Problem solving

Time management

Communication

Adaptability

Coupa S2P

Education

Related field qualifications

Tools

Coupa S2P

Job description

Job Description

Are you experienced in administration, customer service, or procurement support and available for a 12-month fixed-term opportunity? Don't miss this great opportunity to join our Global Procurement Team.

We have a brand new role available for a Procurement Coordinator to join our centralised Procurement Operations Hub in Glasgow. If you have a keen eye for detail, enjoy working in a dynamic environment, and are passionate about procurement, we want to hear from you!

Role Purpose:

As a Procurement Coordinator, you will play a crucial role in supporting the operational activities of our Global Procurement team. You will engage with both internal stakeholders and external suppliers to ensure compliance with our procurement policies and processes, using the Coupa Source to Pay Platform (BuyNow).

Key Responsibilities:

• Supplier Management: Assist with supplier onboarding, manage supplier data, and maintain catalogues.
• Mailbox Management: Provide support to internal stakeholders and external suppliers for inquiries received via email/teams.
• Sourcing and Contract Support: Prepare data, route documents, and maintain templates.
• Contract Administration: Set up contracts and initiate the contract signatory process via Docusign.
• Transaction Processing: Handle high-volume procurement transactions, including requisitions, purchase orders, and receipts.
• Policy Adherence: Ensure compliance with procurement policies and standard operating procedures.
• Problem Resolution: Work with Category Managers, Accounts Payable, and IT to resolve issues and support system changes.

Qualifications

What We’re Looking For:

• Experience in procurement operations, shared services, or operations center roles.
• Strong attention to detail and accuracy in handling transactions.
• Excellent customer service and problem-solving skills.
• Ability to manage time effectively and prioritize tasks.
• Comfortable in a fast-paced environment and adaptable to change.
• Self-motivated with strong communication skills.
• Experience in financial services is essential; insurance experience is desirable.
• Familiarity with Coupa or similar S2P platforms is a plus.
• Professional or academic qualifications in a related field are desirable but not essential.
• Additional languages are desirable but not essential
• The role will work across our North America and EMEA regions so there will be a requirement to work shift patters between the hours of 8am -6pm (37.5 hour week).

We offer in return!

Competitive salary & pension scheme, discretionary bonus scheme, 25 days annual leave plus ability to purchase 5 additional days, hybrid working options, Private Medical cover, Employee Share Purchase Plan, Life Assurance, Subsidised gym membership, Comprehensive Learning & development offerings, Employee Assistance program.

Integrity. client focus. respect. excellence. teamwork

Our core values dictate how we live and work. We’re an ethical and honest company that’s wholly committed to its clients. A business that’s engaged in mutual trust and respect for its employees and partners. A place where colleagues perform at the highest levels. And a working environment that’s collaborative and supportive.

Diversity & Inclusion. At Chubb, we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know.

About Us

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.