Procurement Coordinator

Lumensol Ltd; Greater London; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme

Discretionary bonus

Private health insurance

Life insurance

Job summary

Lumensol Ltd in London is seeking a Procurement Coordinator to join the Procurement department. The role is office-based five days a week and involves supporting senior consultants and project teams with procurement activities and governance.

You will assist with data collection, reporting, and documentation, maintaining records and ensuring process documentation remains accurate and well-controlled. Strong attention to detail and teamwork are essential.

Qualifications

• Experience supporting procurement or project teams.
• Experience with data collection, reporting, and documentation.
• Familiarity with procurement portals and governance is a plus.

Responsibilities

• Support senior consultants and project teams in delivering high-quality services.
• Assist with data collection, analysis, and preparation of reports and presentations.
• Coordinate administrative tasks to ensure smooth delivery.
• Maintain compliance with Lumensol policies and health & safety standards.

Job description

Procurement Coordinator

Application Deadline: 22 September 2026

Department: Procurement

Employment Type: Permanent - Full Time

Location: London

Description

To support our continued growth, we are looking to employ a Junior Consultant to join our consulting team. This role will assist senior consultants and project teams in delivering high-quality services to client organisations across Housing, Customer, and Asset departments. The Junior Consultant will contribute to data analysis, reporting, and project support activities, helping ensure services are safe, reliable, and efficient. This role is office based 5 days a week.

• Support procurement activity aligned to PA23, including assisting with transparency steps, maintaining clear records, and ensuring process documentation is complete, accurate and well-controlled.
• Support the team and clients through the transition from PCR 2015 to PA23, helping ensure consistency, good governance and compliant documentation across both regimes as required.
• Understand the context of the social housing sector and support project teams working across Housing, Customer and Asset services.
• Use procurement portals such as Mercell, In-Tend, Delta (and similar) to support publishing, communications and process steps.
• Support procurement documentation through initial drafting and formatting, including: Notices, SQs / selection-stage documentation, ITTs and supporting schedules.
• Produce initial report drafting and support collation of evidence for governance and approvals (e.g., evaluation outputs, clarification logs, moderation notes, decision records).
• Create and maintain Word/Excel tools including: score sheets and evaluation packs, trackers (timetables, actions, clarifications, approvals), templates supporting a consistent PA23 approach.
• Support the review and quality assurance of technical documentation for procurements (formatting, consistency, version control, completeness).
• Manage procurement timetables and trackers, ensuring deadlines are monitored, key milestones are met, and risks/issues are escalated early.
• Organise meetings, workshops and project sessions (logistics, agendas, packs), including supplier/stakeholder sessions where needed.
• Take minutes at meetings/workshops and maintain accurate actions, decisions and follow-ups.
• Complete coordination tasks across procurement processes, including stakeholder communications and document control.
• Update and maintain templates so they remain current and aligned to PA23 requirements (and PCR 2015 where still applicable).
• Proofread and quality-check documents prior to issue.

Key Responsibilities

• Support senior consultants and project teams in delivering high-quality services to clients
• Assist with data collection, analysis, and preparation of reports and presentations
• Contribute to project planning and administrative tasks to ensure smooth delivery
• Maintain compliance with Lumensol policies, procedures, and health & safety standards
• Participate in team meetings, training sessions, and development activities
• Uphold Lumensol values and contribute to a positive, collaborative team culture.

Skills, Knowledge and Expertise

• Strong attention to detail and willingness to learn
• Good communication and interpersonal skills
• Ability to work collaboratively in a team environment
• Basic proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams)
• Organised, professional, and proactive approach.

Benefits

Lumensol offers a generous benefits package which includes 25 days annual leave (plus Bank Holidays), competitive pension scheme, discretionary bonus scheme, Private Health Insurance, and Life Insurance. To aid continued development and foster team working, we also engage our employees in training and strategy days, team updates, and core training.