Procurement Assistant

CamWebDir; Milton; On-site; GBP 17,000 - 25,000; Part time

Benefits offered by this job

Pension Scheme (10% non-contributory)

Private Health Insurance

Private Dental Insurance

Group Income Protection

Group Life Assurance

25 days holiday plus UK bank holidays

High Street Discount Scheme

Job summary

OGT in Cambridge is seeking a part-time Procurement Assistant to provide administrative and operational support to the Procurement function. You will help manage purchase orders, supplier data, and purchasing records to ensure accuracy and timeliness.

Working with Production, Quality, Finance and Warehouse, you will monitor orders, obtain supplier updates, support onboarding, and contribute to process improvements while adhering to the quality management system.

Qualifications

• Experience in procurement or supply chain admin.
• Excellent organisational skills with high accuracy.
• Proficient in MS Office and following procedures.

Responsibilities

• Raise, check, update and progress purchase orders per procedures.
• Maintain supplier, item, pricing and delivery data in ERP/MRP.
• Monitor open orders and communicate delivery status to colleagues.
• Request quotations and supplier documentation as needed.
• Support purchasing of consumables and operational supplies.
• Assist with supplier onboarding and record-keeping.

Skills

Procurement experience

Organisational skills

Attention to detail

Communication

MS Office (Outlook, Excel)

Procedures & compliance

Tools

ERP/MRP systems

Job description

OGT is a leading global provider of clinical and diagnostic genomic solutions. We believe in creating products and partnerships that enable clinicians to deliver personalised healthcare to patients and that empower clinical researchers to develop the next generation of precision medicines.

An opportunity has arisen in our Cambridge based Operations team for a Procurement Assistant. Our Operations team are responsible for manufacturing, kit assembly, purchasing, distribution, health & safety and facilities management coordination for the Cambridge facility to ensure the business objectives are met efficiently and effectively.

The Procurement Assistant provides administrative and operational support to the Procurement function, helping to ensure purchase orders, supplier information and purchasing records are managed accurately and on time.

What you’ll be doing for us

• Raise, check, update and progress purchase orders in line with approved requests and procedures
• Maintain accurate supplier, item, pricing, order and delivery information in the ERP/MRP system and associated records
• Monitor open orders, obtain supplier updates and communicate delivery status, shortages or delays to relevant colleagues
• Contact suppliers to request quotations, order confirmations, delivery information and routine documentation
• Support the purchasing of approved goods and services, including consumables, packaging, laboratory materials and operational supplies
• Check purchase order, delivery note and invoice information, and support resolution of discrepancies with suppliers, Finance and internal requestors
• Support supplier onboarding and maintenance of approved supplier information and documentation
• Assist with basic price, lead-time and availability comparisons and escalat[??] issues appropriately
• Maintain organised procurement records and provide information required for audits, reporting and operational planning
• Work with Production, Quality, Finance, Warehouse and other departments to ensure purchasing requirements are understood and progressed
• Support stock availability and supply continuity activities by highlighting potential shortages or delays promptly
• Contribute to procurement process improvements and support implementation of new systems or working practices
• Adhere to procedures documented in the quality management system and report non-compliances using approved procedures.

What we are looking for in you

Essential

• Previous experience in procurement, purchasing, supply chain, administration or a similar operational support role
• Good organisational skills and the ability to manage multiple tasks and priorities
• Strong attention to detail and a high level of accuracy when entering and checking information
• Confident written and verbal communication skills, including professional communication with suppliers and colleagues
• Competence using Microsoft Office, particularly Outlook and Excel, and confidence learning business systems
• Ability to follow procedures, maintain clear records and escalat[??] issues appropriately.

Desirable

• Previous experience in procurement, purchasing, supply chain, administration or a similar operational support role
• Familiarity with regulated IVD, ISO 13485 or similar quality management environments
• Experience using ERP or MRP systems to raise and manage purchase orders
• Experience working in a regulated manufacturing, laboratory, medical device, diagnostics or life sciences environment
• Understanding of basic procurement principles, supplier management and stock control
• Experience supporting invoice matching, supplier onboarding or audit documentation.

This is a part-time role, working up to 25 hours per week.

In return you’ll receive

• Competitive salary
• Pension Scheme (10% non-contributory)
• Private Health Insurance
• Private Dental Insurance
• Group Income Protection
• Group Life Assurance
• 25 days holiday plus UK bank holidays
• High Street Discount Scheme.

Please note that we will need to establish your right to work during the recruitment process.