Procurement Assistant

Greenhouse Software, Inc.; Cambridge; Remote; GBP 23,000 - 29,000; Part time

Benefits offered by this job

Private Health Insurance

Group Income Protection

Group Life Assurance

High Street Discount Scheme

Job summary

OGT is seeking a part-time Procurement Assistant in our Cambridge facility to support the procurement function with PO processing, supplier data management and routine supplier communications.

You will work closely with Manufacturing, Quality, Finance and Warehouse to ensure timely purchasing, accuracy of records, and issue resolution. Prior procurement exposure and strong organisational skills are essential for success in this role.

Qualifications

• Previous experience in procurement, purchasing, supply chain, administration or a similar operational support role.
• Good organisational skills and the ability to manage multiple tasks and priorities.
• Strong attention to detail and a high level of accuracy when entering and checking information.
• Confident written and verbal communication skills, including professional communication with suppliers and colleagues.

Responsibilities

• Raise, check, update and progress purchase orders in line with approved requests and procedures.
• Maintain accurate supplier, item, pricing, order and delivery information in the ERP/MRP system and associated records.
• Monitor open orders, obtain supplier updates and communicate delivery status, shortages or delays to relevant colleagues.
• Contact suppliers to request quotations, order confirmations, delivery information and routine documentation.
• Support the purchasing of approved goods and services, including consumables, packaging, laboratory materials and operational supplies.
• Check purchase order, delivery note and invoice information, and support resolution of discrepancies with suppliers, Finance and internal requestors.
• Assist with basic price, lead-time and availability comparisons and escalated significant cost, supply or quality concerns.
• Maintain organised procurement records and provide information required for audits, reporting and operational planning.
• Work with Production, Quality, Finance, Warehouse and other departments to ensure purchasing requirements are understood and progressed.
• Support stock availability and supply continuity activities by highlighting potential shortages or delays promptly.

Skills

Procurement experience

Organisational skills

Attention to detail

Communication skills

Tools

ERP/MRP systems

MS Office (Outlook, Excel)

Job description

OGT is a leading global provider of clinical and diagnostic genomic solutions. We believe in creating products and partnerships that enable clinicians to deliver personalised healthcare to patients and that empower clinical researchers to develop the next generation of precision medicines.

An opportunity has arisen in our Cambridge based Operations team for a Procurement Assistant. Our Operations team are responsible for manufacturing, kit assembly, purchasing, distribution, health & safety and facilities management coordination for the Cambridge facility to ensure the business objectives are met efficiently and effectively.

The Procurement Assistant provides administrative and operational support to the Procurement function, helping to ensure purchase orders, supplier information and purchasing records are managed accurately and on time.

What you’ll be doing for us

• Raise, check, update and progress purchase orders in line with approved requests and procedures
• Maintain accurate supplier, item, pricing, order and delivery information in the ERP/MRP system and associated records
• Monitor open orders, obtain supplier updates and communicate delivery status, shortages or delays to relevant colleagues
• Contact suppliers to request quotations, order confirmations, delivery information and routine documentation
• Support the purchasing of approved goods and services, including consumables, packaging, laboratory materials and operational supplies
• Check purchase order, delivery note and invoice information, and support resolution of discrepancies with suppliers, Finance and internal requestors
• Support supplier onboarding and maintenance of approved supplier information and documentation
• Assist with basic price, lead-time and availability comparisons and escalated significant cost, supply or quality concerns
• Maintain organised procurement records and provide information required for audits, reporting and operational planning
• Work with Production, Quality, Finance, Warehouse and other departments to ensure purchasing requirements are understood and progressed
• Support stock availability and supply continuity activities by highlighting potential shortages or delays promptly
• Contribute to procurement process improvements and support implementation of new systems or working practices
• Adhere to procedures documented in the quality management system and report non-compliances using approved procedures.

What we are looking for in you

• Previous experience in procurement, purchasing, supply chain, administration or a similar operational support role
• Good organisational skills and the ability to manage multiple tasks and priorities
• Strong attention to detail and a high level of accuracy when entering and checking information
• Confident written and verbal communication skills, including professional communication with suppliers and colleagues
• Competence using Microsoft Office, particularly Outlook and Excel, and confidence learning business systems
• Ability to follow procedures, maintain clear records and escalated issues appropriately.
• Previous experience in procurement, purchasing, supply chain, administration or a similar operational support role
• Familiarity with regulated IVD, ISO 13485 or similar quality management environments
• Experience using ERP or MRP systems to raise and manage purchase orders
• Experience working in a regulated manufacturing, laboratory, medical device, diagnostics or life sciences environment
• Understanding of basic procurement principles, supplier management and stock control
• Experience supporting invoice matching, supplier onboarding or audit documentation.

This is a part-time role, working up to 25 hours per week.

In return you’ll receive

• Private Health Insurance
• Group Income Protection
• Group Life Assurance
• High Street Discount Scheme.

Please note that we will need to establish your right to work during the recruitment process.

Maximum salary for this role is £26,000 per annum.

Please note, we are unable to offer sponsorship.