Procurement Administrator - Circle Health Group

Circle Health Group; Greater London; On-site; GBP 24,000 - 36,000; Full time

Benefits offered by this job

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

25 days holiday + bank holidays

Staff engagement hub

Job summary

Circle Health Group in London is seeking a Procurement Administrator to join the Head Office team. The role is 37.5 hours per week and permanent, with a flexible shift pattern to cover operational needs.

You will manage procurement administration across FM, EBME, capital equipment and infrastructure, raise RFQs/RFPs and POs using Oracle PeopleSoft 9.2, and maintain critical procurement records and trackers.

Qualifications

• A Level qualification or equivalent education/experience.
• Experience in administration, procurement support or similar coordination.
• Experience maintaining databases, trackers, records or management information.
• Experience working with internal stakeholders and external suppliers.
• Proficient in Excel, Word, PowerPoint, Outlook and SharePoint.
• Strong numerical, analytical and data management skills.
• Excellent written and verbal communication with strong organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• You manage procurement administration across FM, EBME, capital equipment and infrastructure requirements, including monitoring the Capital Procurement Inbox and responding to routine enquiries.
• You raise and administer RFQs, RFPs and Purchase Orders using Oracle PeopleSoft 9.2, ensuring information is complete, accurate and appropriately authorised.
• You issue Purchase Orders to suppliers and ensure relevant hospital and internal stakeholders receive appropriate information.
• You maintain the EBME Master Tracker, ensuring purchase order, supplier, delivery and associated information remains accurate and current.
• You upload contracts and supporting documentation to the Atamis Contract Management System and maintain accurate contract records.
• You act as a helpful and responsive point of contact for hospital teams, suppliers and internal stakeholders regarding procurement administration.

Skills

Procurement administration

Stakeholder communication

Data management

Analytical skills

Attention to detail

Excel knowledge

Education

A Level qualification or equivalent

Tools

Oracle PeopleSoft 9.2

Atamis Contract Management System

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

SharePoint

Job description

Hours & Permanent

Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

Overview

Procurement Administrator

Head Office - London

37.5 Hours & Permanent

Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for an Procurement Administrator to join their team of staff.

This is a full time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties Of This Role Include

• You manage procurement administration across FM, EBME, capital equipment and infrastructure requirements, including monitoring the Capital Procurement Inbox and responding to routine enquiries.
• You raise and administer RFQs, RFPs and Purchase Orders using Oracle PeopleSoft 9.2, ensuring information is complete, accurate and appropriately authorised.
• You issue Purchase Orders to suppliers and ensure relevant hospital and internal stakeholders receive appropriate information.
• You maintain the EBME Master Tracker, ensuring purchase order, supplier, delivery and associated information remains accurate and current.
• You upload contracts and supporting documentation to the Atamis Contract Management System and maintain accurate contract records.
• You act as a helpful and responsive point of contact for hospital teams, suppliers and internal stakeholders regarding procurement administration.

Applicants Should Meet The Following Criteria

• A Level qualification or equivalent education/experience.
• Previous experience within an administration, procurement support or similar coordination role.
• Experience maintaining databases, trackers, records or management information.
• Experience working with internal stakeholders and external suppliers.
• Intermediate knowledge of Microsoft Excel, Word, PowerPoint, Outlook and SharePoint.
• Strong numerical, analytical and data management skills.
• Excellent written and verbal communication skills.
• Strong organisational and administrative skills with excellent attention to detail.
• Ability to manage multiple priorities and deliver work accurately within agreed deadlines.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy