Procurement Administrator

Talent; Watford; On-site; GBP 32,000 - 46,000; Full time

Job summary

Talent is seeking a Buyers & Procurement Administrator to join our hospitality-focused Group Purchasing Organisation. The role blends procurement operations, data analysis and supplier administration to support compliance, tender execution and spend monitoring across hotel properties and commercial partners.

The successful candidate will assist with tenders, supplier onboarding, pricing, and KPI tracking, while collaborating with hotel operations and external vendors.

Qualifications

• Degree in Business, Hospitality, Supply Chain or equivalent experience.
• Solid understanding of hospitality, hotel management or food & beverage sectors.
• Experience in procurement support, commercial administration, or buying.
• Strong numerical ability with proficiency in Excel (VLOOKUP, pivot tables).
• Excellent stakeholder management with a client-focused mindset.

Responsibilities

• Support tenders and negotiations with vendors across local, regional and national levels.
• Draft, review and track supplier agreements, SLAs and performance commitments.
• Conduct market pricing and benchmark research to inform category strategies and savings.
• Maintain eProcurement catalogs and pricing files; manage onboarding and compliance workflows.

Skills

Excel

Data analysis

Stakeholder management

Communication

Travel flexibility

Education

Degree in Business

Tools

BirchStreet

Coupa

Salesforce

SharePoint

Job description

We are seeking an organized, commercially minded Buyer & Procurement Administrator to join our Group Purchasing Organisation in the hospitality and hotel sector. This role is a mix of operational procurement, data analysis, and supplier administration. You will play a vital part in maintaining operational compliance, supporting tender execution, monitoring spend data, and ensuring seamless service delivery to property stakeholders and commercial partners.

Key Responsibilities

Procurement & Sourcing Support (50%)

• Tenders & Negotiations: Support competitive tenders for designated product and service categories; negotiate terms, pricing, and service levels with local, regional, and national vendors.
• Contract Lifecycle Management: Draft, review, and track supplier agreements, SLAs, and performance commitments.
• Market Intelligence: Conduct pricing, availability, and benchmark research to inform category strategies and uncover cost-saving opportunities.
• Supplier Engagement: Partner with suppliers to track KPIs, improve performance, resolve service-level bottlenecks, and drive continuous innovation.

Procurement Administration & Operations (50%)

• System & Catalogue Management: Maintain eProcurement catalogues, pricing files, and operational statistics across digital purchasing platforms (e.g., BirchStreet).
• Onboarding & Compliance: Administer supplier food safety standards, insurance documentation, ESG/sustainability metrics (e.g., EcoVadis), and finance setup workflows.
• Data Analysis & Reporting: Extract and synthesize data from CRM and procurement tools (Salesforce, internal databases) to produce savings trackers, inflation guidance, and customer participation reports.
• Stakeholder Support: Act as a key support contact for hotel operations, resolving inquiries and coordinating supplier setup or kick-off orientations.

Candidate Profile

Required Qualifications & Skills:

• Background: Degree in Business, Hospitality, Supply Chain, or equivalent professional experience.
• Industry Insight: Solid grasp of the hospitality, hotel management, or food & beverage sector.
• Administrative & Sourcing Experience: Demonstrated background in procurement support, commercial administration, or buying.
• Analytical Rigor: Strong numerical aptitude with proficiency in Microsoft Excel (e.g., VLOOKUPs, pivot tables, data manipulation).
• Communication & Service: Professional stakeholder management skills with a client-focused attitude across internal teams and external vendors.
• Mobility & Flexibility: Willingness to travel periodically (including occasional overnight stays) for regional meetings, supplier reviews, and company training.

Preferred Assets:

• Hands-on experience with procurement platforms such as BirchStreet, Coupa, or Smart Spend.
• Familiarity with Salesforce and SharePoint.
• Experience supporting food safety, supplier audits, or ESG compliance frameworks.