Procurement Administrator

Runwood Homes; Southend-on-Sea; On-site; GBP 26,000 - 34,000; Full time

Job summary

Runwood Homes is seeking a Procurement Administrator to support procurement operations across sites for a 6-month fixed term.

You will facilitate orders, manage supplier relationships, process purchase orders, and collaborate with site teams to ensure timely delivery within budgets. Strong Excel skills and invoice reconciliation experience are essential.

Qualifications

• Ideally 5+ years in an administrative role with procurement experience.
• Experience with invoice reconciliation and strong Microsoft Excel skills.
• Excellent attention to detail and communication skills.
• Strong telephone manner for both customer- facing and site liaison.

Responsibilities

• Facilitating orders for consumables such as food, cleaning supplies, stationery, medical supplies, uniforms & badges
• Processing requests for equipment and furniture
• Communicating with sites to ensure lead times and delivery dates
• Work with sites to ensure they work in accordance with allocated budgets
• Supporting sites to resolve issues and queries relating to orders they’ve placed
• Resolve any issues or discrepancies with suppliers in a timely and professional manner
• Reconciling invoices with orders, and following up with suppliers regarding any discrepancies

Skills

Excel

Attention to detail

Communication skills

Telephone manner

Invoice reconciliation

Tools

Microsoft Excel

Job description

Procurement Administrator - 6 month FTC

Shift Patterns: Monday to Friday, 9am - 5pm

About the role:

The Procurement Administrator will join the team to support with a varied range of tasks that will see them facilitating orders requested by our sites. This role plays a critical part in maintaining supplier relationships, processing purchase orders, and ensuring all requests by sites are fulfilled efficiently. The Procurement Administrator will collaborate with our teams at site level, internal teams and external suppliers to ensure smooth procurement operations.

Key responsibilities:

• Facilitating orders for consumables such as food, cleaning supplies, stationery, medical supplies, uniforms & badges
• Processing requests for equipment and furniture
• Communicating with sites to ensure they are aware of lead times and delivery dates.
• Work with sites to ensure they work in accordance with allocated budgets
• Supporting sites to resolve issues and queries relating to orders they’ve placed
• Resolve any issues or discrepancies with suppliers in a timely and professional manner
• Reconciling invoices with orders, and following up with suppliers regarding any discrepancies

Benefits of working with Runwood Homes:

• 28 days Paid Holiday
• Pension Scheme
• Blue Light Card and access to various other discounts on travel, restaurants, days out and leisure
• Employee Assistance Scheme that is also available to immediate family members
• Comprehensive induction and ongoing, paid training
• Funding and support towards obtaining NVQs
• Opportunities to progress your career within the company

About you:

• Ideally 5+ years in an administrative role, with experience in procurement desired but not essential.
• Experience with invoice reconciliation and a strong understanding of Microsoft Excel are essential.
• Excellent attention to detail
• Strong written and verbal communication skills, preferably with experience in both customer-facing and business-facing roles.
• Excellent telephone manner

About Runwood Homes:

Established in 1987, Runwood Homes is a leading provider of residential care, dementia care, and nursing care services, with a portfolio of 55 homes across England. Our commitment to delivering personalised care is at the core of our mission, as we strive to celebrate the lives of each and every one of our residents.

At Runwood Homes, we prioritise the professional development of our staff by investing in comprehensive internal, external, and e-training programs at all levels. This dedication to continuous learning and growth ensures that our team is equipped to provide the highest quality of care to our residents.

As we look towards the future, our reputation for delivering innovative care for individuals living with dementia continues to flourish. We are dedicated to pushing the boundaries of care excellence and setting new standards in the industry.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of adults. All positions will involve appropriate checks and clearances.