Procurement Administrator - Support Office - Southend on Sea

Runwood Homes; Southend-on-Sea; Remote; GBP 22,000 - 30,000; Full time

Benefits offered by this job

28 days Paid Holiday

Pension Scheme

Blue Light Card discounts

Employee Assistance Scheme for family

Induction and paid training

NVQ funding/support

Career progression opportunities

Job summary

Runwood Homes is seeking a Procurement Administrator to support site orders, maintain supplier relationships and process purchase orders across a portfolio of homes in England. The role collaborates with site teams, internal departments and suppliers to ensure timely procurement operations.

The ideal candidate will have substantial administrative experience, strong Excel and invoice reconciliation skills, and excellent communication.

Qualifications

• Five+ years in administrative role.
• Invoice reconciliation experience is required.
• Strong MS Excel skills and attention to detail.

Responsibilities

• Facilitating orders for consumables and equipment across sites.
• Processing purchase orders and reconciling invoices.
• Communicating with sites to confirm lead times and delivery dates.
• Working with sites to ensure budgets are followed.
• Resolving issues and queries related to orders with suppliers.
• Maintaining supplier relationships and procurement records.
• Ensuring timely and accurate delivery of requested items.

Skills

Five+ years in administrative role

Invoice reconciliation

Microsoft Excel

Strong communication

Procurement exposure

Tools

Microsoft Excel

Job description

Shift Patterns: Monday to Friday, 9am - 5pm

The Procurement Administrator will join the team to support with a varied range of tasks that will see them facilitating orders requested by our sites. This role plays a critical part in maintaining supplier relationships, processing purchase orders, and ensuring all requests by sites are fulfilled efficiently. The Procurement Administrator will collaborate with our teams at site level, internal teams and external suppliers to ensure smooth procurement operations.

About the role:

The Procurement Administrator will join the team to support with a varied range of tasks that will see them facilitating orders requested by our sites. This role plays a critical part in maintaining supplier relationships, processing purchase orders, and ensuring all requests by sites are fulfilled efficiently. The Procurement Administrator will collaborate with our teams at site level, internal teams and external suppliers to ensure smooth procurement operations.

Key responsibilities:

• Facilitating orders for consumables such as food, cleaning supplies, stationery, medical supplies, uniforms & badges
• Processing requests for equipment and furniture
• Communicating with sites to ensure they are aware of lead times and delivery dates.
• Work with sites to ensure they work in accordance with allocated budgets
• Supporting sites to resolve issues and queries relating to orders they’ve placed
• Resolve any issues or discrepancies with suppliers in a timely and professional manner
• Reconciling invoices with orders, and following up with suppliers regarding any discrepancies

Benefits of working with Runwood Homes:

• 28 days Paid Holiday
• Pension Scheme
• Blue Light Card and access to various other discounts on travel, restaurants, days out and leisure
• Employee Assistance Scheme that is also available to immediate family members
• Comprehensive induction and ongoing, paid training
• Funding and support towards obtaining NVQs
• Opportunities to progress your career within the company

About you:

• Ideally 5+ years in an administrative role, with experience in procurement desired but not essential.
• Experience with invoice reconciliation and a strong understanding of Microsoft Excel are essential.
• Excellent attention to detail
• Strong written and verbal communication skills, preferably with experience in both customer-facing and business-facing roles.
• Excellent telephone manner

About Runwood Homes:

Established in 1987, Runwood Homes is a leading provider of residential care, dementia care, and nursing care services, with a portfolio of 55 homes across England. Our commitment to delivering personalised care is at the core of our mission, as we strive to celebrate the lives of each and every one of our residents.

At Runwood Homes, we prioritise the professional development of our staff by investing in comprehensive internal, external, and e-training programs at all levels. This dedication to continuous learning and growth ensures that our team is equipped to provide the highest quality of care to our residents.

As we look towards the future, our reputation for delivering innovative care for individuals living with dementia continues to flourish. We are dedicated to pushing the boundaries of care excellence and setting new standards in the industry.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of adults. All positions will involve appropriate checks and clearances.