Procurement Administrator

Runwood Homes; Brighton; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

28 days paid holiday

Pension scheme

Blue Light Card and discounts

Employee Assistance Scheme

Comprehensive induction and ongoing, 0

Job summary

Runwood Homes is seeking a Procurement Administrator to join its sites-focused team in England. You will facilitate orders, manage supplier relationships, process purchase orders and ensure requests are fulfilled efficiently across multiple care homes.

You will liaise with site teams, monitor lead times and delivery dates, reconcile invoices, and help manage budgets. The role requires strong Excel skills, attention to detail, and excellent communication and telephone manners.

Qualifications

• Ideally 5+ years in an administrative role, with experience in procurement desired but not essential.
• Experience with invoice reconciliation and a strong understanding of Microsoft Excel are essential.
• Excellent attention to detail and robust written and verbal communication skills.
• Experience in customer-facing and business-facing roles is advantageous, with a strong telephone manner.

Responsibilities

• Facilitating orders for consumables such as food, cleaning supplies, stationery, medical supplies, uniforms & badges.
• Processing requests for equipment and furniture.
• Communicating with sites to ensure lead times and delivery dates are understood.
• Working with sites to ensure budgets are followed.
• Resolving issues and queries relating to orders placed by sites.
• Reconciling invoices with orders and following up with suppliers on discrepancies.

Skills

Attention to detail

Written and verbal communication

Telephone manner

Customer-facing

Business-facing

Administrative experience

Procurement (desirable)

Invoice reconciliation

Tools

Microsoft Excel

Job description

Shift Patterns: Monday to Friday, 9am - 5pm

About the role:

The Procurement Administrator will join the team to support with a varied range of tasks that will see them facilitating orders requested by our sites. This role plays a critical part in maintaining supplier relationships, processing purchase orders, and ensuring all requests by sites are fulfilled efficiently. The Procurement Administrator will collaborate with our teams at site level, internal teams and external suppliers to ensure smooth procurement operations.

Key responsibilities:

Facilitating orders for consumables such as food, cleaning supplies, stationery, medical supplies, uniforms & badges

Processing requests for equipment and furniture

Communicating with sites to ensure they are aware of lead times and delivery dates.

Work with sites to ensure they work in accordance with allocated budgets

Supporting sites to resolve issues and queries relating to orders they’ve placed

Resolve any issues or discrepancies with suppliers in a timely and professional manner

Reconciling invoices with orders, and following up with suppliers regarding any discrepancies

Benefits of working with Runwood Homes:

28 days Paid Holiday

Pension Scheme

Blue Light Card and access to various other discounts on travel, restaurants, days out and leisure

Employee Assistance Scheme that is also available to immediate family members

Comprehensive induction and ongoing, paid training

Funding and support towards obtaining NVQs

Opportunities to progress your career within the company

About you:

Ideally 5+ years in an administrative role, with experience in procurement desired but not essential.

Experience with invoice reconciliation and a strong understanding of Microsoft Excel are essential.

Excellent attention to detail

Strong written and verbal communication skills, preferably with experience in both customer-facing and business-facing roles.

Excellent telephone manner

About Runwood Homes:

Established in 1987, Runwood Homes is a leading provider of residential care, dementia care, and nursing care services, with a portfolio of 55 homes across England. Our commitment to delivering personalised care is at the core of our mission, as we strive to celebrate the lives of each and every one of our residents.

At Runwood Homes, we prioritise the professional development of our staff by investing in comprehensive internal, external, and e-training programs at all levels. This dedication to continuous learning and growth ensures that our team is equipped to provide the highest quality of care to our residents.

As we look towards the future, our reputation for delivering innovative care for individuals living with dementia continues to flourish. We are dedicated to pushing the boundaries of care excellence and setting new standards in the industry.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of adults. All positions will involve appropriate checks and clearances.