Procurement Administrator

James Andrews Recruitment Solutions Ltd; Liverpool; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

24 days annual leave

Enhanced maternity pay

Paternity pay

Adoption pay

Aviva pension

Wagestream access

E‑learning and professional support

Discounted gym memberships

Job summary

James Andrews Recruitment Solutions Ltd in Liverpool partners with a Housing Association to recruit a Procurement Administrator on a permanent, office-based contract. The role offers a salary of £25,800.

The ideal candidate will have experience working with invoices, purchase orders, supplier accounts or financial administration processes, supporting the Accounts Payable team and Category Managers to ensure timely processing and compliance with internal controls.

Qualifications

• Experience working with invoices, purchase orders, supplier accounts or financial administration processes

Responsibilities

• Supporting Category Managers and Buyers with raising, reconciling and receiving weekly consolidated purchase orders
• Monitoring and managing unmatched invoice reports to support supplier and subcontractor purchase order compliance
• Assisting the Accounts Payable team to ensure invoices and credits are processed accurately and within agreed timescales
• Liaising with suppliers, subcontractors and internal stakeholders to resolve invoice and payment queries
• Processing purchase orders and goods receipting in line with financial regulations and business procedures
• Supporting supplier account reconciliations and challenging discrepancies where necessary
• Maintaining supplier records, compliance documentation and business quality records
• Undertaking data entry, database maintenance, filing and archiving activities to ensure accurate record keeping
• Preparing documents, spreadsheets and presentations to support business operations
• Assisting with audits, quality checks and continuous improvement initiatives
• Attending meetings and providing updates on progress and key activities when required

Skills

Invoices

Purchase orders

Supplier accounts

Job description

We are currently working in partnership with a Housing Association based in Liverpool, who are recruiting for a Procurement Administrator on a permanent contract. This will be an office based role with a salary of £25,800.

The ideal candidate will have experience working with invoices, purchase orders, supplier accounts or financial administration processes.

Duties will include (but are not limited to):

• Supporting Category Managers and Buyers with raising, reconciling and receiving weekly consolidated purchase orders
• Monitoring and managing unmatched invoice reports to support supplier and subcontractor purchase order compliance
• Assisting the Accounts Payable team to ensure invoices and credits are processed accurately and within agreed timescales
• Liaising with suppliers, subcontractors and internal stakeholders to resolve invoice and payment queries
• Processing purchase orders and goods receipting in line with financial regulations and business procedures
• Supporting supplier account reconciliations and challenging discrepancies where necessary
• Maintaining supplier records, compliance documentation and business quality records
• Undertaking data entry, database maintenance, filing and archiving activities to ensure accurate record keeping
• Preparing documents, spreadsheets and presentations to support business operations
• Assisting with audits, quality checks and continuous improvement initiatives
• Attending meetings and providing updates on progress and key activities when required

Experience required:

• Experience working with invoices, purchase orders, supplier accounts or financial administration processes

Rewards and benefits:

• 24 days annual leave, rising each year to 28 (plus bank holidays
• Enhanced maternity, paternity and adoption pay
• Aviva pension and Wagestream for instant access to part of your pay
• E‑learning, workshops and support for professional qualifications
• Enhanced sick pay and discounted gym memberships

Working hours:

• 37 hours per week
• Monday – Friday, 9am - 5pm

Please note that you require recent experience to apply for this role.