Procurement Administrator

2Excel Aviation Ltd; Doncaster; On-site; GBP 25,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Generous holiday

Group Life Insurance

Private Health Care

Employee Assistance Program

Job summary

2Excel Aviation Ltd is hiring a Procurement Administration to join the Capability Development team in Doncaster on a permanent basis. You will support procurement and admin tasks across Design, Production and Maintenance.

Responsibilities include raising RFQs, processing POs, tracking deliveries and coordinating with suppliers, stores and finance to ensure accurate, timely project delivery in an aviation environment.

Qualifications

• Previous experience in a procurement, purchasing, supply chain or administration role.
• Strong organisational skills and excellent attention to detail.
• Experience processing purchase orders and supplier documentation.
• Good communication and stakeholder management skills.
• Ability to work effectively with suppliers, internal customers and cross-functional teams.
• Strong IT skills, including Microsoft 365 applications.
• Experience using procurement systems would be advantageous, training provided.
• Ability to prioritise workloads and manage multiple tasks.
• Proactive approach to problem-solving and continuous improvement.

Responsibilities

• Raise and issue RFQs to suppliers.
• Raise and process Purchase Orders (POs) with correct project and financial coding.
• Monitor and track purchase orders, deliveries and supplier performance.
• Maintain procurement and maintenance systems.
• Support engineering, production and maintenance teams with procurement.
• Liaise with suppliers for quotations, delivery updates and order status.
• Communicate order progress and delays to stakeholders.
• Coordinate with Stores for receipt and movement of parts and materials.
• Assist with import/export clearance for shipments and arrange shipments.
• Coordinate hire and loan of specialist equipment.
• Collaborate with Finance on invoices and payments.
• Process supplier invoices and credit card reconciliations.
• Support time recording administration and resolve queries.
• Liaise with Compliance on supplier approvals and documentation.
• Monitor supplier performance and maintain supplier records.
• Provide general admin support to Capability Development.
• Complete Import/Export customs clearance when required.
• Support procurement and administration process improvements.

Skills

Procurement experience

Organised

Attention to detail

PO processing

MS 365

Supplier management

Cross-functional teamwork

Tools

Procurement systems

Job description

We are seeking a Procurement Administration to join our Capability Development team based in Doncaster on a permanent basis. This is an excellent opportunity for an organised and proactive individual to support a wide range of procurement and administrative activities across our Design, Production and Maintenance functions. Working closely with engineering teams, stores, finance, compliance and suppliers, you will play a key role in ensuring materials, services and equipment are procured efficiently and accurately to support the successful delivery of aviation projects and programmes. The successful candidate will be an effective communicator with strong attention to detail, a customer-focused approach and the ability to manage multiple priorities within a fast-paced aviation environment. The role's key responsibilities will include but not be limited to:

• Raise and issue Requests for Quotation (RFQs) to suppliers.
• Raise and process Purchase Orders (POs), ensuring correct project, work order and financial coding.
• Monitor and track purchase orders, deliveries, costs and supplier performance.
• Maintain and update procurement and maintenance control systems.
• Support engineering, production and maintenance teams with procurement activities.
• Liaise with suppliers to obtain quotations, delivery updates and order status information.
• Communicate order progress and delays to key stakeholders.
• Coordinate with Stores to support the receipt, tracking and movement of parts and materials.
• Support import and export clearance activities for shipments.
• Arrange the shipment of parts, equipment and materials.
• Coordinate the hire and loan of specialist equipment when required.
• Work closely with the Finance team regarding invoices, payments and project-specific accounting requirements.
• Process and correctly allocate supplier invoices.
• Complete company credit card reconciliations and returns.
• Support time recording administration and resolve any associated queries.
• Liaise with Compliance regarding supplier approvals, documentation and related queries.
• Monitor supplier performance and maintain accurate supplier records.
• Provide general administrative support to the Capability Development function.
• Completed Import and Export Customs clearance when required.
• Support continuous improvement initiatives within procurement and administration processes.

Successful applicants will have the following skills, knowledge and experience:

• Previous experience in a procurement, purchasing, supply chain or administration role.
• Strong organisational skills and excellent attention to detail.
• Experience processing purchase orders and supplier documentation.
• Good communication and stakeholder management skills.
• Ability to work effectively with suppliers, internal customers and cross-functional teams.
• Strong IT skills, including Microsoft 365 applications.
• Experience using procurement systems would be advantageous, however training on the system would be provided.
• Ability to prioritise workloads and manage multiple tasks simultaneously.
• A proactive approach to problem-solving and continuous improvement.
• Strong numerical and administrative skills.
• Experience within aviation, engineering, manufacturing or other regulated industries would be beneficial but is not essential.
• A willingness to learn new systems, processes and industry requirements.

2Excel Aviation Ltd is an industry leader in specialised and innovative solutions for aviation's most complex challenges and our success is based on the talented and experienced people that make up our workforce.

• competitive salary dependent on previous experience
• generous holiday allowance
• Group Life Insurance
• Health and Wellbeing benefits including Private Health Care and an EAP
• and much more

2Excel is committed to promoting equitable treatment, encouraging diversity, and embracing inclusion in our recruitment processes and among our workforces. In addition, we are proud to be recognised as a Disability Confident Employer.