Procurement Administrator

The Menu Partners Ltd; Brighton; On-site; GBP 26,000 - 36,000; Full time

Job summary

The Menu Partners Ltd. supplies chefs and hospitality businesses with fresh produce, food and ingredients, coordinating a wide range of products from our Brighton depot.

You will be purchasing and liaising with suppliers to ensure timely delivery and quality, supporting the Sussex region with a strong emphasis on service and reliability. Based at our Brighton depot, you will review stock levels, raise purchase orders and resolve shortages, while maintaining accurate records and striving to

Qualifications

• Experience in purchasing, procurement, stock control or a similar role.
• Strong communication skills and the confidence to build relationships with suppliers.
• Good organisation and attention to detail, particularly with quantities, costs and purchase orders.
• Ability to prioritise competing demands and work to daily deadlines.
• Proficient IT skills, including Excel, and familiarity with purchasing or stock management systems.
• Proactive approach and ability to spot problems and act early.
• Collaborative attitude and ability to work independently.
• Experience in food wholesale or perishable stock is advantageous.

Responsibilities

• Build and maintain positive working relationships with suppliers, becoming a reliable point of contact for daily purchasing and supply queries.
• Review stock levels and purchasing requirements, taking account of demand, lead times, shelf life and upcoming requirements.
• Raise accurate purchase orders and confirm pricing, quantities and delivery dates with suppliers.
• Follow up on outstanding orders and resolve shortages, delays and other supply issues before they affect the operation.
• Monitor supplier costs, flag changes and discrepancies, and identify opportunities to improve value while maintaining quality.
• Work with the warehouse team to investigate stock discrepancies and resolve delivery or product quality issues with suppliers.
• Maintain accurate purchasing records, supplier details and stock information within our systems.
• Monitor slow moving and short dated stock, working with the wider team to reduce waste and improve stock control.
• Keep the operations team informed of availability issues, product changes and any action needed.
• Help improve purchasing processes and the way we work with our suppliers.

Skills

Communication skills

Stock control

Excel

Attention to detail

Education

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Tools

ERP software

Job description

The Menu Partners supplies chefs and hospitality businesses with fresh produce, food and ingredients, bringing a wide range of products together in one delivery.
From our Brighton depot, we support customers across Sussex with a focus on product quality, reliable service and strong relationships. Behind that service is a team working closely with our suppliers to make sure the right products are available when our customers need them.

5 Days Per Week - 8am - 4am

Key responsibilities

• Build and maintain positive working relationships with suppliers, becoming a reliable point of contact for daily purchasing and supply queries.
• Review stock levels and purchasing requirements, taking account of demand, lead times, shelf life and upcoming requirements.
• Raise accurate purchase orders and confirm pricing, quantities and delivery dates with suppliers.
• Follow up on outstanding orders and resolve shortages, delays and other supply issues before they affect the operation.
• Monitor supplier costs, flag changes and discrepancies, and identify opportunities to improve value while maintaining quality.
• Work with the warehouse team to investigate stock discrepancies and resolve delivery or product quality issues with suppliers.
• Maintain accurate purchasing records, supplier details and stock information within our systems.
• Monitor slow moving and short dated stock, working with the wider team to reduce waste and improve stock control.
• Keep the operations team informed of availability issues, product changes and any action needed.
• Help improve purchasing processes and the way we work with our suppliers.

About you

• Experience in purchasing, procurement, stock control or a similar role.
• Strong communication skills and the confidence to build relationships, ask questions and resolve issues with suppliers.
• Good organisation and attention to detail, particularly when working with quantities, costs and purchase orders.
• The ability to prioritise competing demands and work to daily deadlines.
• Good IT skills, including Excel, and confidence using purchasing or stock management systems.
• A proactive approach, with the ability to spot potential problems and take action early.
• A collaborative attitude and the confidence to work independently.
• Experience in food wholesale, fresh produce or another environment involving perishable stock would be an advantage.