Probate Legal Secretary

Hawthorne-Finch Talent Solutions; Malton; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Enhanced annual leave

Bonus scheme

Health and wellbeing benefits

Cycle to Work scheme

Training and development

Structured career path and progression

Team events and wellbeing activities

Long service award

Access to legal services

Modern technology and processes

Job summary

Hawthorne-Finch Talent Solutions in Malton is seeking an experienced Probate Legal Secretary to join a busy Probate/Private Client team. The role is full-time and permanent, with a salary of £24,000–£30,000 depending on experience.

You will provide comprehensive secretarial support, handle audio and copy typing, prepare and format documents, manage diaries, and liaise with clients and third parties to ensure smooth progression using modern systems and processes.

Qualifications

• Experience as a Legal Secretary, Probate/Private Client preferred.
• Strong typing and document formatting with high accuracy.
• Calm, organised and deadline-driven with professional communication.

Responsibilities

• Provide full secretarial support to fee earners in Probate/Private Client.
• Audio and copy typing of correspondence and legal documents.
• Prepare and format documents, bundles and client letters.
• Manage diaries, appointments and meeting arrangements.
• Handle calls and emails, take accurate messages and respond professionally.
• Open/close files, maintain records and support file standards.
• Assist with document production, scanning and saving.
• Liaise with clients, third parties and internal teams to progress matters smoothly.

Skills

Typing

Document formatting

Attention to detail

Calm under pressure

Client communication

Microsoft Office

Case management systems

Tools

Microsoft Office

Case management software

Job description

Probate Legal Secretary

Location: Malton

Salary: £24,000 to £30,000 (dependent on experience)

Experience: Experienced Legal Secretary (Probate/Private Client preferred)

If you’re an experienced Legal Secretary who enjoys keeping things organised, supporting a busy fee earner, and being the calm point of contact clients rely on, this is a great opportunity to join a friendly, supportive team in Malton.

This role would suit someone who takes pride in accuracy, enjoys variety, and wants to be part of a firm that genuinely invests in its people, values work life balance, and uses modern systems and processes to deliver a high level of service.

What You’ll Be Doing

• Providing full secretarial support to fee earners within the Probate/Private Client team
• Audio and copy typing of correspondence and legal documents
• Preparing and formatting documents, bundles and client letters
• Managing diaries, appointments and meeting arrangements
• Handling incoming calls and emails, taking accurate messages and dealing with queries professionally
• Opening and closing files, maintaining accurate file records and supporting file management standards
• Supporting with document production, scanning, saving and general administration
• Liaising with clients, third parties and internal teams to help matters progress smoothly

What We’re Looking For

• Previous experience as a Legal Secretary (Probate/Private Client experience is preferred)
• Strong typing and document formatting skills with excellent attention to detail
• A calm, organised approach and confidence managing competing deadlines
• Professional communication style and a client-first mindset
• Comfortable using case management systems and Microsoft Office
• A team-first attitude and willingness to support colleagues when needed

What’s On Offer

• Enhanced annual leave
• Bonus scheme (criteria for eligibility)
• Health and wellbeing benefits
• Cycle 2 Work scheme (criteria for eligibility)
• Structured, funded and supported training and development
• Structured career path and progression support
• Supportive, approachable team environment
• Team building and wellbeing events, including corporate volunteering, office treat days, colleague of the month, and Christmas party
• Long service award
• Access to legal services (criteria for eligibility)
• Excellent processes and the latest technology to support high-quality client service

Working Arrangements

Full-time, permanent role based in Malton.

All applications will be treated in the strictest confidence. We will always obtain your express permission before sharing your details with our client.