Legal Secretary

Search; Malton; On-site; GBP 26,000 - 32,000; Full time

Job summary

A well-established law firm in Leeds is seeking an experienced Probate Legal Secretary to join its busy Private Client team. You will provide full secretarial and administrative support to fee earners handling probate, wills and estate administration.

The successful candidate will play a key role in ensuring the smooth running of the department by delivering high-quality client service. The role offers a friendly environment with opportunities for development.

Qualifications

• Previous experience as a Legal Secretary, Legal Assistant or Administrator within a law firm.
• Experience supporting Private Client, Probate or Wills is highly desirable.
• Strong audio typing and document production skills.
• Excellent attention to detail and organisational abilities.

Responsibilities

• Providing full secretarial support to Private Client fee earners.
• Audio and copy typing of legal correspondence, attendance notes and documents.
• Preparing probate applications and supporting documentation.
• Assisting with estate administration matters.
• Managing diaries, appointments and meetings.
• Opening and closing client files in line with compliance procedures.
• Liaising with clients, beneficiaries, financial institutions and third parties.
• Handling telephone calls and taking detailed messages.
• Managing incoming and outgoing post, emails and documentation.
• Preparing invoices and assisting with billing processes.
• Maintaining accurate records on the firm's case management system.
• Ensuring a high level of client care at all times.

Skills

Audio typing

Microsoft Office

Organisation

Communication skills

Attention to detail

Tools

Microsoft Word

Outlook

Excel

Case management system

Job description

A well-established and highly regarded law firm is seeking an experienced Probate Legal Secretary to join its busy Private Client team in Leeds. This is an excellent opportunity for a proactive and organised legal support professional to assist fee earners handling a range of probate, wills and estate administration matters.

The successful candidate will play a key role in ensuring the smooth running of the department by providing high-quality secretarial and administrative support while delivering exceptional client service.

Key Responsibilities

• Providing full secretarial support to Private Client fee earners.
• Audio and copy typing of legal correspondence, attendance notes and documents.
• Preparing probate applications and supporting documentation.
• Assisting with estate administration matters.
• Managing diaries, appointments and meetings.
• Opening and closing client files in line with compliance procedures.
• Liaising with clients, beneficiaries, financial institutions and third parties.
• Handling telephone calls and taking detailed messages.
• Managing incoming and outgoing post, emails and documentation.
• Preparing invoices and assisting with billing processes.
• Maintaining accurate records on the firm's case management system.
• Ensuring a high level of client care at all times.

Requirements

• Previous experience as a Legal Secretary, Legal Assistant or Administrator within a law firm.
• Experience supporting a Private Client, Probate or Wills team is highly desirable.
• Strong audio typing and document production skills.
• Excellent attention to detail and organisational abilities.
• Confident communication skills, both written and verbal.
• Proficient in Microsoft Office including Word, Outlook and Excel.
• Ability to manage a busy workload and work effectively under pressure.
• Professional and client-focused approach.
• Competitive salary up to £29,000DOE.
• Friendly and supportive working environment.
• Excellent opportunities for career progression and development.

If you are an experienced Legal Secretary looking to join a respected Private Client team where you can utilise and develop your probate knowledge, we'd love to hear from you.