Probate Administrator - Derby

RGIT Australia; East Midlands; On-site; GBP 24,000 - 30,000; Full time

Job summary

Right Legal Group, a well-established law firm, is seeking an administrative assistant for probate support. The role involves preparing and sending legal documents, updating clients on milestones, and handling routine file management with a strong emphasis on accuracy and empathy.

You will work with solicitors, paralegals, and admin colleagues to progress cases, maintain GDPR-compliant records, and deliver high-quality client service in a busy office environment.

Qualifications

• Previous experience in an administrative or legal role.
• Understanding of Wills, Lasting Powers of Attorney and related processes.
• Strong written and verbal communication with professional empathy.

Responsibilities

• Provide administrative support for legal advisors, update clients on milestones, prepare and send documents.
• Handle incoming calls from clients with outstanding customer service.
• Daily file management: opening, closing, filing and scanning post.
• Liaise with organisations and financial institutions for probate processes.
• Ensure probate case management system is accurately updated at each step.
• Maintain compliance with GDPR and firm policies; support day-to-day operations.

Skills

Administrative skills

Client care

Organisational skills

Communication

GDPR compliance

Tools

Microsoft Office

Legal case management system

Job description

Posted 07 Aug 2026

Description

Full time: 37.5 hours

Monday: Friday in the office

Right Legal Group is a well-established Law firm, regulated by the SRA that specialises in Wills, Probate and Estate Planning. We have built a network across the country which works together on a mission to change the way people think about making a Will and preserve not only our clients’ financial assets but their emotional assets too, for future generations. We are here to protect memories, not just financial assets.

This role combines administrative expertise, client care, and organisational skills to manage case files, prepare legal documentation, liaise with third parties, and maintain accurate records. You will often be the first point of contact for clients, providing professional, empathetic, and timely support during what can be a challenging time in their lives.

As part of a collaborative and supportive team, you will help drive the client journey, meet team targets, and uphold the firm’s mission to protect not only clients’ financial assets but also their emotional legacies.

Key Responsibilities

• Working with and providing administrative support for the legal advisors, including updating clients on key milestones and the preparation and sending of legal documents.
• Handling incoming calls from both existing and new clients, whilst delivering outstanding customer service.
• Daily file management, including file opening, closing, filing and the scanning of post.
• Liaising with various organisations and financial institutions as part of the probate process.
• Driving the client journey to ensure team targets are met.
• Working with the rest of the business to deliver its core purpose and cultural values.
• To utilise the probate case management system, ensuring all steps of the probate administration are accurately recorded and maintained.
• To ensure executors and/or beneficiaries (where appropriate) are regularly updated on the progress of the matter.
• To take part in business development where required.
• Contribute to the general day to day office operation.
• Driven and willing to develop a career within Probate or the legal area.
• Work collaboratively with solicitors, paralegals, and administrative colleagues to ensure cases progress efficiently.
• Share knowledge and best practices with team members to improve processes and service delivery.

Legal & Compliance

• Ensure compliance with all relevant legislation, SRA rules, and internal policies.
• Maintain accurate, secure, and complete client records in line with GDPR.
• Adhere strictly to Solicitors Accounts Rules when handling client funds.
• Proactively identify and manage risks, escalating where appropriate.
• Ensure all casework, communications, and record-keeping comply with SRA standards, GDPR, and firm policies.
• Maintain accurate, complete, and secure client files and legal documentation.
• Monitor deadlines for legal and procedural requirements, ensuring no breaches occur.
• Flag potential compliance risks promptly to the Administration Manager or senior legal staff.

Client Experience

• Deliver empathetic, professional, and transparent communication to clients at all stages.
• Ensure communications are clear, accurate, and reflect the firm’s values.
• Actively manage expectations, timelines, and next steps to avoid misunderstandings.
• Demonstrate sensitivity and professionalism when dealing with bereaved clients.
• Actively seek opportunities to enhance client satisfaction and retention.

Performance

• Complete assigned tasks within agreed timeframes, maintaining accuracy and attention to detail.
• Manage workload effectively, balancing priorities without compromising quality.
• Demonstrate a proactive approach to problem-solving and process improvement.
• Contribute to the achievement of team and departmental performance and revenue targets.

Experience

• Previous experience in an administrative or legal role.
• Ability to build trust and rapport with clients, delivering a personalised and empathetic service.
• Understanding of Wills, Lasting Powers of Attorney, and related legal processes (or a willingness to develop in this area).
• Strong written and verbal communication skills with the ability to adapt tone and approach.
• Team-oriented mindset, working seamlessly with colleagues to support the business’s values and objectives.
• Commitment to delivering outstanding service that exceeds client expectations.
• Exceptional accuracy in preparing documents and managing administrative tasks.
• High level of organisational ability, with proven experience managing multiple priorities.
• Competent in using legal case management systems and Microsoft Office applications.
• Discreet, trustworthy, and capable of handling highly confidential information.
• Attention to detail with a commitment to accuracy and compliance.
• Ability to work both independently and collaboratively in a team setting.