Private & Business EA

Bain and Gray; Marlborough; On-site; GBP 40,000 - 60,000; Full time

Job summary

Bain and Gray is seeking an experienced Business and Private PA/EA to join a private office in Marlborough. The role is a 9-month FTC with potential to become permanent.

You will manage a busy Principal’s diary, coordinate both personal and professional commitments, and handle travel, events, and recruitment support with discretion and initiative. Based in Marlborough, you will operate autonomously in a fast-paced environment, building strong relationships and ensuring seamless administrative

Qualifications

• Experience supporting a Principal, entrepreneur, or busy individual.
• High discretion, trust, and proactive decision-making.
• Outstanding organisational skills and attention to detail.

Responsibilities

• Complex diary management and scheduling across time zones.
• Arrange internal and external meetings and logistics.
• First point of contact for staff and stakeholders.
• Inbox management and drafting responses as needed.
• Support recruitment and onboarding of new team members.
• Coordinate domestic and international travel, flights and hotels.
• Oversee insurance arrangements and policies.
• Plan dinners, lunches, events, and other engagements.
• Provide broad support across personal and professional projects.

Skills

Diary management

Discretion

Communication

Autonomy

Stakeholder liaison

Microsoft Office

Tools

Microsoft Office

Job description

A fantastic opportunity has arisen for an experienced and highly organised Business and Private PA to join a successful private office in Marlborough. This will be on an initial 9-month FTC, with the view to go permanent following the successful completion on the initial contract.

Working closely with the Principal, you will play a central role in ensuring both personal and professional commitments are managed seamlessly. This is a broad and varied position, supporting a busy individual. The successful candidate will be a natural organiser who enjoys taking ownership and is confident operating with a high degree of autonomy. You will be expected to anticipate requirements, in this paced role where priorities can change quickly and no two days will look the same. Excellent communication skills, discretion and sound judgement will be key, alongside the ability to build strong relationships with those around the Principal.

Key Responsibilities

• Complex and ever-changing diary management.
• Arranging internal and external meetings, managing logistics and ensuring all necessary preparation.
• Acting as the first point of contact for staff and stakeholders.
• Inbox management; keeping things organised and prioritised, drafting responses where appropriate and ensuring all actions are followed through.
• Supporting the recruitment and onboarding of new team members.
• Managing domestic and international travel arrangements, including flights, accommodation, ground transport and chauffeur coordination across different time zones.
• Overseeing and maintaining insurance arrangements/policies.
• Planning and coordinating dinners, lunches, events and other social engagements.
• Providing general support across a wide variety of personal and professional projects, responding positively and efficiently to new requirements as they arise.

The Successful Person

• We are looking for an experienced private and business PA/EA who is comfortable operating in a fast-moving and hands-on environment.
• You will ideally have experience supporting a Principal, entrepreneur, family office or similarly busy individual.
• Understanding of the importance of discretion, trust and anticipating needs.
• You will be exceptionally organised, detail-focused and proactive, with the confidence to make decisions and move things forward independently.
• Collaborative team player who communicates clearly and builds strong working relationships.
• A calm and unflappable nature will be important, as will the ability to juggle multiple priorities without losing sight of the detail.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.