Private and Business EA - Marlborough

Bain and Gray; Marlborough; On-site; GBP 38,000 - 52,000; Full time

Job summary

Bain and Gray is seeking an experienced Business and Private EA to support a Principal in Marlborough on a 9-month FTC, with the potential for permanence. The role is 100% office-based, requiring proactive diary and travel management, strong communication, and a discreet, autonomous approach.

You will coordinate complex schedules, meetings, and travel across time zones, while supporting recruitment and personal/professional projects. A calm, organized, and proactive mindset is essential.

Qualifications

• Experienced private and business PA/EA in a fast-moving environment.
• Outstanding written and verbal communication.
• Experience supporting a Principal, entrepreneur, or busy family office.
• Discretion, trust and anticipating needs.
• Highly organised, detail-focused and proactive.

Responsibilities

• Diary management and prioritisation in a fast-moving environment.
• Arrange internal and external meetings and coordinating travel.
• Serve as first point of contact for staff and stakeholders.
• Draft responses and manage inbox; action follow-through.
• Support recruitment and onboarding of new team members.
• Coordinate international travel, flights, accommodation, and chauffeurs.
• Manage insurance arrangements/policies.
• Plan dinners, lunches, events and social engagements.
• Provide broad support for personal and professional projects.

Skills

Diary management & calendar coord

Travel coordination

Discretion & trust

Stakeholder management

Autonomy & organisation

Job description

A fantastic opportunity has arisen for an experienced and highly organisedBusiness and Private EA to join a successful private office in Marlborough. This will be on an initial 9-month FTC, with the view to go permanent following the successful completion of the initial contract. (Starting ASAP)

Working closely with the Principal, you will play a central role in ensuring both personal and professional commitments are managed seamlessly. This is a broad and varied position, supporting a busy individual. The successful candidate will be a natural organiser who enjoys taking ownership and is confident operating with a high degree of autonomy. You will be expected to anticipate requirements, in this paced role where priorities can change quickly and no two days will look the same. Excellent communication skills, discretion and sound judgement will be key, alongside the ability to build strong relationships with those around the Principal.

Key Responsibilities

• Complex and ever-changing diary management.
• Arranging internal and external meetings, managing logistics and ensuring all necessary preparation.
• Acting as the first point of contact for staff and stakeholders.
• Inbox management; keeping things organised and prioritised, drafting responses where appropriate and ensuring all actions are followed through.
• Supporting the recruitment and onboarding of new team members.
• Managing domestic and international travel arrangements, including flights, accommodation, ground transport and chauffeur coordination across different time zones.
• Overseeing and maintaining insurance arrangements/policies.
• Planning and coordinating dinners, lunches, events and other social engagements.
• Providing general support across a wide variety of personal and professional projects, responding positively and efficiently to new requirements as they arise.

The Successful Person

• We are looking for an experienced private and business PA/EA who is comfortable operating in afast-moving and hands-on environment.
• Outstanding written and verbal communication.
• You will ideally have experience supporting a Principal, entrepreneur, family office or similarly busy individual.
• Understanding of the importance of discretion, trust and anticipating needs.
• You will be exceptionally organised, detail-focused and proactive, with the confidence to make decisions and move things forward independently.
• Collaborative team player who communicates clearly and builds strong working relationships.
• A calm and unflappable nature will be important, as will the ability to juggle multiple priorities without losing sight of the detail.

Working pattern:100% office based, 8:30am - 5:00pm
Start date: Early November

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.