Senior Private & Business EA — Diary, Travel & Exec Support

Bain and Gray; Marlborough; On-site; GBP 38,000 - 52,000; Full time

Job summary

Bain and Gray is seeking an experienced Business and Private EA to support a Principal in Marlborough on a 9-month FTC, with the potential for permanence. The role is 100% office-based, requiring proactive diary and travel management, strong communication, and a discreet, autonomous approach.

You will coordinate complex schedules, meetings, and travel across time zones, while supporting recruitment and personal/professional projects. A calm, organized, and proactive mindset is essential.

Qualifications

• Experienced private and business PA/EA in a fast-moving environment.
• Outstanding written and verbal communication.
• Experience supporting a Principal, entrepreneur, or busy family office.
• Discretion, trust and anticipating needs.
• Highly organised, detail-focused and proactive.

Responsibilities

• Diary management and prioritisation in a fast-moving environment.
• Arrange internal and external meetings and coordinating travel.
• Serve as first point of contact for staff and stakeholders.
• Draft responses and manage inbox; action follow-through.
• Support recruitment and onboarding of new team members.
• Coordinate international travel, flights, accommodation, and chauffeurs.
• Manage insurance arrangements/policies.
• Plan dinners, lunches, events and social engagements.
• Provide broad support for personal and professional projects.

Skills

Diary management & calendar coord

Travel coordination

Discretion & trust

Stakeholder management

Autonomy & organisation

Job description

Bain and Gray is seeking an experienced Business and Private EA to support a Principal in Marlborough on a 9-month FTC, with the potential for permanence. The role is 100% office-based, requiring proactive diary and travel management, strong communication, and a discreet, autonomous approach.

You will coordinate complex schedules, meetings, and travel across time zones, while supporting recruitment and personal/professional projects. A calm, organized, and proactive mindset is essential.