Pre-Construction Coordinator/Document Controller

Cavendish Professionals; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading construction firm in Essex seeks a Pre-Construction Coordinator/Document Controller to manage documentation and facilitate communication during the pre-construction phase. The ideal candidate will ensure project efficiency from estimating to operations, collaborating with various stakeholders and maintaining compliance with standards.

Qualifications

• Experience in construction document control or design coordination.
• Proficiency in document management platforms.
• Familiarity with ISO/BSI standards is desirable.

Responsibilities

• Manage project documentation and ensure version control.
• Attend design meetings and assist with approvals.
• Ensure smooth handover to the Operations team.

Skills

Organisational skills

Attention to detail

Communication

Tools

Asite

Viewpoint

Monday.com

Dropbox

Job description

I am currently seeking a Pre-Construction Coordinator/Document Controller for a fit out contractor in Essex. To provide comprehensive support during the pre-construction phase of projects, ensuring the efficient management of technical documentation, approvals, client communication, and material procurement. The role bridges document control and pre-construction coordination, ensuring projects progress smoothly from estimating through to operations.

Key Responsibilities:

Document Management & Control

Receive and manage a full project handover from the Estimator/Salesperson.
Review and organise all tender and construction documentation, ensuring alignment with the latest revisions.
Upload and manage documents through client portals, responding to queries and tracking status updates.
Maintain internal trackers (e.g. Monday.com) to ensure real-time visibility of project progress and documentation.
Manage version control, ensuring all stakeholders are working from the correct documents.
Assist with ISO/IMS and FSC documentation compliance and archiving.

Pre-Construction Coordination

Attend design and pre-construction meetings, take minutes and actions, and follow up accordingly.
Assist in resolving outstanding specification or design queries (e.g. laying direction, trims, build-ups).
Produce and issue the Sample/Build Schedule detailing product thicknesses, build-ups, and lead times.
Place material orders for floor finishes in line with project schedules, and prepopulate handover tools such as the internal 'shopping list'.
Liaise with clients, designers, and internal teams to facilitate approvals and resolve issues.
Price and log any variations during the pre-con phase in collaboration with the QS.

Handover to Delivery Team

Complete the Pre-Con section of the Master Project Form (MPF).
Ensure a smooth and thorough handover to the Operations team, including all drawings, approvals, and material status.
Monitor and manage deadlines, ensuring the timely transition from pre-con to site execution.

Requirements:

Experience in construction document control, design coordination or pre-construction admin roles.
Strong organisational skills and high attention to detail.
Proficiency in document management platforms (e.g. Asite, Viewpoint, Monday.com, Dropbox).
Good understanding of construction drawings and specifications.
Ability to communicate professionally with both internal and external stakeholders.
Familiarity with ISO/BSI standards and FSC procedures is desirable.
Working knowledge of materials ordering and scheduling is advantageous.

Desirable:

Background in flooring, fit-out, or interiors is preferred.
Basic understanding of laying methods, subfloor build-ups, and floor finishes.
Experience coordinating with procurement, QS, and site teams.
PRINCE2 or project coordination training would be a plus.

If you are keen apply now or for more information, please contact Neil at Cavendish.

Cavendish (Recruitment) Professionals Ltd are proud to be an equal opportunity employer and we believe that inclusivity begins with the candidate experience. All qualified applicants will receive consideration for employment regardless of, gender, race, age, sexual orientation, religion, or belief.