Practice Support Executive

Norton Rose Fulbright; London; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

An established industry player seeks a proactive Practice Support Executive to enhance their dynamic Construction and Energy team. This role offers a unique opportunity to engage deeply in legal processes, ensuring the seamless preparation of court documents and effective billing management. The ideal candidate will thrive in a fast-paced environment, taking initiative and demonstrating strong organizational skills. With a commitment to diversity and inclusion, this firm fosters a collaborative atmosphere where innovative thinkers can excel. Join a team that values your contributions and supports your professional growth in a rewarding legal setting.

Benefits

Flexible working hours

Family-friendly policies

Health and wellbeing programs

Qualifications

• Experience in a legal environment with strong organizational skills.
• Proficient in Microsoft Office Suite and document management.

Responsibilities

• Prepare court documents and manage billing processes.
• Assist partners with diary management and travel arrangements.

Skills

Legal litigation experience

Diary management

Billing management

Document preparation

Relationship-building

Education

CILEx Legal Secretary or equivalent

Tools

iManage Share

BundleDocs

DocUSign

PowerBi

Intapp

Job description

Practice Group / Department: Practice Support - Corporate - London

Job Description

Norton Rose Fulbright is a global law firm with over 50 offices and 7,000 employees worldwide. We serve leading corporations and financial institutions with comprehensive legal services. Our culture emphasizes global collaboration, innovation, and valuing our people.

We are seeking an experienced, proactive Practice Support Executive (12-Month FTC) to join our Construction and Energy team. The ideal candidate will support two partners, demonstrate initiative, manage tasks independently, and have legal litigation experience.

Key Responsibilities:

• Prepare court documents, including bundles with pagination and bookmarking (via PDF documents).
• Utilize software such as iManage Share, BundleDocs, DocUSign, or similar for trial preparation.
• Manage diaries and travel arrangements, sometimes at short notice.
• Handle billing processes, including follow-up, tracking, and reporting.
• Collaborate with Resource Management, Legal Project Management, and Finance teams.
• Assist with business development activities, such as uploading articles and updating CVs (not essential).
• Manage matter lifecycle tasks, including conflict checks, matter maintenance, onboarding new clients, and drafting engagement letters.
• Ensure correct billing rates are applied to new matter requests and engagement letters.
• Work with PDF documents, including flattening and paginating.
• Run and circulate weekly fee reports using PowerBi (training provided).

Essential Requirements:

• Proactive, innovative, and capable of working in a fast-paced environment.
• Experience in a legal or professional setting.
• Relevant secretarial qualifications (e.g., CILEx Legal Secretary or equivalent).
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint).

Preferred Attributes:

• Detail-oriented, organized, and a self-starter.
• Ability to manage partners' diaries and organize events.
• Willingness to work outside core hours.
• Effective communicator and team participant.
• Strong relationship-building skills.

Preferred Technology Skills (not essential):

• iManage Share
• HighQ Dealrooms
• PowerBi
• Intapp or equivalent

If you meet these criteria and are eager to contribute to a dynamic environment, we look forward to your application.

Diversity, Equity and Inclusion

We aim to create a diverse and inclusive environment where everyone can thrive. Our flexible work model supports work-life balance, and we offer policies to promote wellbeing. Learn more about our initiatives here.

We are an equal opportunities employer and welcome applications from all backgrounds. If you need accommodations during the recruitment process, please let us know here.