Practice Manager – Law Firm

Artemis Human Capital; Belfast City District; On-site; GBP 32,000 - 45,000; Full time

Job summary

Artemis Human Capital seeks an Office Manager to oversee daily operations of a law firm. You will manage HR, staff, payroll, facilities, and compliance, ensuring efficient office functioning and high standards.

Working closely with Partners, you will drive cost control, contract management and a polished online presence, with emphasis on confidentiality and professional service.

Qualifications

• Previous office or practice management experience, ideally within a law firm, with strong organisational, communication and staff management skills.
• Good IT skills and experience of HR administration, facilities management and compliance-related administration are essential.

Responsibilities

• HR and Staff Management: Recruit, inductions, starters and leavers, training, appraisals, absence monitoring, payroll administration and personnel records.
• Partnership Administration: Organise monthly Partners’ meetings, prepare agendas and oversee practising certificates, insurance, professional subscriptions and complaints administration.
• Office and Facilities Management: Maintain office standards, arrange repairs, manage supplies and equipment, coordinate safety testing and oversee maintenance contracts.
• Health and Safety: Maintain policies, coordinate risk assessments and audits, and ensure appropriate records are kept.
• File Management: Oversee external storage, retrieval, retention and destruction of closed files.
• Finance and Suppliers: Assist with payroll and expenditure monitoring, manage suppliers, contracts and renewals, and control office costs.
• Website and Social Media: Maintain the firm’s website and social media presence.
• General Duties: Provide operational support to the Partners, organise staff events, maintain confidentiality and undertake relevant training.

Skills

HR management

Staff management

Office management

Facilities management

Health and safety

Communication

IT skills

Tools

MS Office

Payroll software

HR software

Job description

Office Manager / Practice Manager – Law Firm

Job Purpose

To oversee the day-to-day operational management of the firm, ensuring the efficient and effective running of the office, the provision of high-quality administrative support, and compliance with relevant regulatory, professional and health and safety requirements. The role has responsibility for human resources, staff management, facilities, finance administration, supplier and contract management, partnership administration and the firm’s online presence.

The Office Manager will work closely with the Partners to support the smooth running of the practice, maintain high professional standards and identify opportunities to improve operational efficiency and control expenditure.

Key Responsibilities

• HR and Staff Management: Manage recruitment, inductions, starters and leavers, training, appraisals, absence monitoring, payroll administration and personnel records.
• Partnership Administration: Organise and lead monthly Partners’ meetings, prepare agendas and oversee practising certificates, insurance, professional subscriptions and complaints administration.
• Office and Facilities Management: Maintain office standards, arrange repairs, manage supplies and equipment, coordinate safety testing and oversee maintenance contracts.
• Health and Safety: Maintain policies, coordinate risk assessments and audits, and ensure appropriate records are kept.
• File Management: Oversee external storage, retrieval, retention and destruction of closed files.
• Finance and Suppliers: Assist with payroll and expenditure monitoring, manage suppliers, contracts and renewals, and control office costs.
• Website and Social Media: Maintain the firm’s website and social media presence.
• General Duties: Provide operational support to the Partners, organise staff events, maintain confidentiality and undertake relevant training.

Skills and Experience

Previous office or practice management experience, ideally within a law firm, with strong organisational, communication and staff management skills. Good IT skills and experience of HR administration, facilities management and compliance-related administration are essential.