PPM Works Coordinator

Equans; Worthing; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Annual leave 24d

Life cover

Employee discounts

Gym membership

Cycle to work

Holiday purchase

CSR days

Learning opportunities

Referral rewards

Employee networks

Wellbeing app

Job summary

Equans is seeking a PPM Works Coordinator for the Southern Water contract, based in Worthing. This full-time role (40 hours/week) offers a salary of £30,908.21 with a comprehensive benefits package.

You will coordinate PPMs with contract teams and contractors, ensuring timely allocations and HS460 documentation before confirmations with FPMs. Responsibilities include weekly and monthly PPM checks, Planon management, weekly reporting to the client, and allocating 3,500 PPMs monthly.

Qualifications

• Experience using CAFM systems, preferably Planon.
• Proficient with Excel and Outlook.
• Strong communication and teamwork.
• Customer-focused and able to prioritise workload.

Responsibilities

• Check/Chase/Close Weekly PPMs and document engineers comments.
• Check/Chase/Close Monthly PPMs and update RM’s notes.
• Ensure current month PPMs are assigned and tracked in Planon.
• Process HS460 documentation and log using Planon.
• Request weekly schedules from Sub-Contractors and prepare client reports.
• Allocate next month PPMs and maintain compliance trackers.

Skills

Communication skills

Teamwork

Prioritisation

Health and safety awareness

Tools

Planon CAFM

Excel

Outlook

Job description

PPM Works CoordinatorOffer ID: 90385Job: Support Functions / Admin SupportContract type: PermanentSchedule: Full-TimeCountry: United KingdomEquans is looking for a PPM Works Coordinator to join our team on the Southern Water contract, based in Worthing on a permanent basis. This is a full time role working 40 hours per week. On offer is a salary of £30,908.21 per annum and benefits package.As a PPM Co-ordinator, you will work closely with all Contract Teams and contractors to ensure all PPMs are assigned to the appropriate resource and managed through to conclusion in a timely manner in accordance with the contractual requirements and key deliverables. Ensures that appropriate H&S460 documentation is in place before PPM is confirmed with FPM’s. Must be focused on customer care with a “can do” attitude, with the flexibility and adaptability to be a team member in a changing business environment.What will you deliver?Check/Chase/Close Weekly PPM’s – Engineers comments to RM’s for information/action (Monday/Wednesday & Friday weekly).Check/Chase/Close Monthly PPM’s – Engineers comments to RM’s for information/action (Tuesday/Thursday weekly).Check current month PPM’s are assigned (weekly during month as PPM’s are scheduled for different durations and drop into Planon during the month).Sub Contractor Visit Reports – review, close Planon, file on SharePoint & action any further action require (email to RM’s etc.).HS460 Processing for PPM’s (send to RM’s, note on Planon, complete HS460 Log & chasing for completion).Request Sub-Contractors weekly schedules & compile spreadsheet to be sent to Client on a weekly basis (Friday).Assign internal engineers weekly PPM’s (Friday afternoon).Actions from Client Monthly Report from Data Scientist (chasing for completions, amending Planon completions etc.).Sub Contractor key requests (liaising with Southern Water Key Coordinator).Allocate next months PPM’s (c.3500 individual PPM’s) & assign PPM’s on last day of month.Compliance Tracker – weekly review to check outstanding visit reports have been received.Assign next month Sub Contractor PPM’s – send out reports to Sub Contractors with expected visits and requests dates for attendance.Raises CAFM change requests.Purchase Order/Invoice processing.Change Control emails to RM’s.Annually – request renewal quotations/send for review by Service Line Managers/raise PO’s/Update schedules/Raise Planon adjustments.Sub Contractor meetings where necessary.What can we offer you?On offer is a competitive salary and benefit package, which includes;24 days annual leave (+ public holidays).Life Cover equivalent to 1.5 times annual salary.Employee discount shopping schemes on major brands and retailers.Gym membership discounts.Cycle to work scheme.Holiday purchase scheme.2 corporate social responsibility days per year.Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.Attractive Employee Referral Rewards Scheme.Access to our growing employee networks.24/7 Employee Assistance Program and access to mental wellbeing app.Who are you?Essential CriteriaThe ability to consistently ask the ‘right’ questions, thus ensuring quality information is entered into the system.Prior experience of CAFM systems essential, preferably Planon.Computer literate with a good working knowledge of Microsoft applications including Excel and Outlook.Demonstrate good team working ability with excellent communication skills.Ability to work in a focused manner with the ability to prioritise workload and requests.Keen awareness of customer focus and brand image.Health and safety awareness.Good communicator with strong inter-personal skills.Desirable CriteriaExperience working within FM environments.Experience (incl 3rd party suppliers) of working with FM Service/Project providersWho are we?In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.Our ambitionAt Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.What's next?If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve.Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals.Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence - empowering our people to deliver outstanding results and be their authentic selves every day. Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success.For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us.As part of our recruitment process, EQUANS uses StaffVetting, our trusted third-party provider, to support the completion of employee background checks. StaffVetting delivers professional screening services in a friendly, efficient, and customer-focused way, helping us ensure the right checks are completed from the start of the application journey.\"We are Disability Confident Level 2 members, and we offer the Guaranteed Interview Scheme as part of this commitment. Where feasible, if a candidate applies under the Disability Confident Scheme and they meet all of the essential criteria, we will offer an interview. To find out more about this scheme please click here.The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.FILTERSFiltrer vos resultatsClearCountriesUnited KingdomCitiesWorthingRegionsEnglandRéinitialiser Appliquer+Place:Workplace : Worthing United KingdomApply for this job offerEquans is looking for a PPM Works Coordinator to join our team on the Southern Water contract, based in Worthing on a permanent basis. This is a full time role working 40 hours per week. On offer is a salary of £30,908.21 per annum and benefits package.As a PPM Co-ordinator, you will work closely with all Contract Teams and contractors to ensure all PPMs are assigned to the appropriate resource and managed through to conclusion in a timely manner in accordance with the contractual requirements and key deliverables. Ensures that appropriate H&S460 documentation is in place before PPM is confirmed with FPM’s. Must be focused on customer care with a “can do” attitude, with the flexibility and adaptability to be a team member in a changing business environment.What will you deliver?Check/Chase/Close Weekly PPM’s – Engineers comments to RM’s for information/action (Monday/Wednesday & Friday weekly).Check/Chase/Close Monthly PPM’s – Engineers comments to RM’s for information/action (Tuesday/Thursday weekly).Check current month PPM’s are assigned (weekly during month as PPM’s are scheduled for different durations and drop into Planon during the month).Sub Contractor Visit Reports – review, close Planon, file on SharePoint & action any further action require (email to RM’s etc.).HS460 Processing for PPM’s (send to RM’s, note on Planon, complete HS460 Log & chasing for completion).Request Sub-Contractors weekly schedules & compile spreadsheet to be sent to Client on a weekly basis (Friday).Assign internal engineers weekly PPM’s (Friday afternoon).Actions from Client Monthly Report from Data Scientist (chasing for completions, amending Planon completions etc.).Sub Contractor key requests (liaising with Southern Water Key Coordinator).Allocate next months PPM’s (c.3500 individual PPM’s) & assign PPM’s on last day of month.Compliance Tracker – weekly review to check outstanding visit reports have been received.Assign next month Sub Contractor PPM’s – send out reports to Sub Contractors with expected visits and requests dates for attendance.Raises CAFM change requests.Purchase Order/Invoice processing.Change Control emails to RM’s.Annually – request renewal quotations/send for review by Service Line Managers/raise PO’s/Update schedules/Raise Planon adjustments.Sub Contractor meetings where necessary.What can we offer you?On offer is a competitive salary and benefit package, which includes;24 days annual leave (+ public holidays).Life Cover equivalent to 1.5 times annual salary.Employee discount shopping schemes on major brands and retailers.Gym membership discounts.Cycle to work scheme.Holiday purchase scheme.2 corporate social responsibility days per year.Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.Attractive Employee Referral Rewards Scheme.Access to our growing employee networks.24/7 Employee Assistance Program and access to mental wellbeing app.Who are you?Essential CriteriaThe ability to consistently ask the ‘right’ questions, thus ensuring quality information is entered into the system.Prior experience of CAFM systems essential, preferably Planon.Computer literate with a good working knowledge of Microsoft applications including Excel and Outlook.Demonstrate good team working ability with excellent communication skills.Ability to work in a focused manner with the ability to prioritise workload and requests.Keen awareness of customer focus and brand image.Health and safety awareness.Good communicator with strong inter-personal skills.Desirable CriteriaExperience working within FM environments.Experience (incl 3rd party suppliers) of working with FM Service/Project providersWho are we?In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.Our ambitionAt Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.What's next?If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve.Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals.Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence - empowering our people to deliver outstanding results and be their authentic selves every day. Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success.For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us.As part of our recruitment process, EQUANS uses StaffVetting, our trusted third-party provider, to support the completion of employee background checks. StaffVetting delivers professional screening services in a friendly, efficient, and customer-focused way, helping us ensure the right checks are completed from the start of the application journey.\"We are Disability Confident Level 2 members, and we offer the Guaranteed Interview Scheme as part of this commitment. Where feasible, if a candidate applies under the Disability Confident Scheme and they meet all of the essential criteria, we will offer an interview. To find out more about this scheme please click here.The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.