PPM Data Planner

OCS; Glasgow; On-site; GBP 42,000 - 54,000; Full time

Job summary

OCS UK & Ireland is seeking a Maintenance Planner to support the PPM Data Team, developing asset registers and planned maintenance schedules for client contracts. You will ensure CAFM data meets statutory and contractual requirements and assist mobilisation of new contracts.

The role requires strong attention to detail and collaboration with engineers and subcontractors to deliver compliant maintenance plans. This position is based in Glasgow, UK.

Qualifications

• Proven experience in a maintenance planning or compliance role is desirable.
• High attention to detail and methodical in approach.
• Strong customer focus and ability to liaise with multiple stakeholders.
• Trade experience or degree qualification in engineering are desirable but not required.

Responsibilities

• Support PPM data team in developing asset registers and planned maintenance schedules.
• Load PPM data into CAFM systems ensuring statutory and contractual compliance.
• Create and maintain PPM plans across contracts and asset information.
• Review contracts for required PPM levels and manage changes to programmes.
• Collaborate with account teams, engineers, and subcontractors to align maintenance activities.
• Assist in governance to prevent unauthorized changes to plans and assets.

Skills

Maintenance planning

Asset management

Customer focus

Attention to detail

Education

Engineering degree desirable

Tools

Microsoft Office

Job description

About The Role

Days of Working: Monday to Friday 08:00 to 16:30

Job Purpose: The role will support the PPM Data Team in developing asset registers and planned maintenance schedules for both new and existing client contracts. The successful candidate will ensure that all PPM data loaded into the CAFM system meets statutory compliance and contractual requirements. They will also be responsible for ensuring PPM arrangements are established and in place prior to the mobilisation of any new contracts.

Key Responsibilities

Technical

• Upload asset registers from Asset surveys to the Concept CAFM system and generate planned maintenance schedules
• Create PPM for all assets as required by contract and in line with regulatory requirements and best practice
• Maintain asset information in line with the OCS Asset Information Requirements or the client’s specific requirements
• Ensure that all contracts have the sufficient level of PPM required for statutory requirements
• Implement efficient maintenance schedules through grouping tasks and labour loading disciplines
• Maintain SFG20 instruction sets to the latest version
• Supporting the Asset and Lifecycle Manager in managing, progressing, and resolving business and client risks relating planned maintenance and statutory/regulatory and contractual compliance
• Review bid and pricing data and implement planned maintenance schedules, whilst assessing any commercial risk
• Review asset data for integrity and implement change control processes for contracts
• Ensure that all contracts have the sufficient level of PPM required for statutory requirements
• Implement efficient maintenance schedules through grouping tasks and labour loading disciplines
• Manage queries or changes in planned maintenance programmes
• Enforce governance rules to prevent unauthorised changes to planned maintenance and asset registers

People

• Establish collaborative relationships with account teams, engineers, and subcontractors
• Liaise with operational management and leadership in the resolution of issues as required

Customer

• Liaise with customers directly where required and deliver best practice approaches
• Support the customer in implementing the specific requirements of their contract and operational need

Planning & Organising

• Support contract and regional teams in assembling an efficient and lean maintenance plan
• Manage different priorities of work appropriately and escalated through correct channels as required

Commercial/Financial

• Implement the full requirements of the contract and raise any commercial risks to management relating to the PPM delivery
• Support the reporting of KPI performance through the PPM Plan and tasks as appropriate

Team

• Support compliance administration team in updating PPM work orders, PPMs and assets as required
• Train and support other users of Concept as a nominated superuser.

Health & Safety

• Maintain a register of hazards against contracts, buildings, assets, and locations in Concept, with the support of the QHSE team

Essential Hiring Criteria

• Proven experience working within building services / facilities management
• Understanding of Microsoft Office software packages
• Experience in a maintenance planning or compliance role is desirable.
• Trade experience or degree qualification in an engineering discipline are not required but are desirable
• High attention to detail and methodical in approach
• Takes pride in the quality of their work and that of their business
• Enthusiastic about maintenance, asset management, technical compliance, and safety
• Strong customer focus and sensitivity

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.