PPM Administrator

Confidential; West of England; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Benefits

Job summary

Confidential in Bristol is seeking a Compliance Admin / PPM Coordinator to plan, coordinate and monitor planned maintenance across commercial contracts, working closely with engineers, subcontractors, clients and suppliers to keep works on time and to required standards.

You’ll schedule daily to annual PPM activities, manage PPM schedules, CAFM and simPRO records, coordinate site access, and produce monthly compliance reports.

Qualifications

• Experience in Facilities Management, PPM coordination or CAFM systems.
• Good understanding of PPM and building services.
• Experience coordinating engineers, contractors or subcontractors.
• Experience using CAFM systems such as simPRO.

Responsibilities

• Plan and schedule daily, weekly, monthly and annual PPM activities.
• Coordinate engineers, subcontractors and specialist contractors.
• Maintain PPM schedules and ensure works are allocated and completed on time.
• Monitor outstanding and overdue works and follow up where required.
• Review engineer reports, job sheets and service records.
• Update maintenance records using simPRO and CAFM systems.
• Coordinate site access for engineers and contractors.
• Produce monthly PPM and compliance reports.
• Assist with audits and maintain certification and maintenance records.
• Assist mobilisation of new contracts, asset registers and PPM schedules.
• Prepare quotes for planned maintenance and PPM works.

Skills

Organisational skills

Scheduling

Attention to detail

Record-keeping

Communication

Tools

CAFM systems

simPRO

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Compliance Admin / PPM Coordinator

Facilities Management

Bristol

£28,000 - £32,000 + Benefits

Are you an experienced Compliance Administrator, PPM Coordinator, Maintenance Administrator or Facilities Coordinator looking for a new opportunity?

We are working with a growing Facilities Management provider who is looking for a PPM Coordinator to join their Bristol-based team.

You’ll be responsible for planning, coordinating and monitoring planned preventative maintenance across a range of commercial contracts, working closely with engineers, subcontractors, clients and suppliers to ensure works are completed on time and to the required standards.

The Role

• Plan and schedule daily, weekly, monthly and annual PPM activities
• Coordinate engineers, subcontractors and specialist contractors
• Manage and maintain PPM schedules, ensuring works are allocated and completed on time
• Monitor outstanding and overdue works and follow up where required
• Review engineer reports, job sheets and service records
• Update maintenance records using simPRO and CAFM systems
• Coordinate site access for engineers and contractors
• Monitor statutory and compliance-related maintenance
• Coordinate specialist contractors across HVAC, electrical, fire systems, lifts, water hygiene and other building services
• Liaise with clients, Facilities Managers, engineers, suppliers and subcontractors
• Produce monthly PPM and compliance reports
• Support audits and maintain accurate certification and maintenance records
• Assist with the mobilisation of new contracts, asset registers and PPM schedules
• Prepare quotes for planned maintenance and PPM works

What We’re Looking For

• Previous experience in Facilities Management, PPM coordination, maintenance administration or CAFM
• Good understanding of PPM and building services
• Experience coordinating engineers, contractors or subcontractors
• Experience using CAFM systems
• Strong organisational and scheduling skills
• Good attention to detail and record-keeping
• Good knowledge of Microsoft Excel, Word and Outlook
• Ability to manage multiple sites, engineers and deadlines
• Strong communication and customer service skills
• Ability to identify and escape overdue or non-compliant works