PPM Administrator

Arcus Solutions; Cirencester; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Salary up to £26,437

4% bonus

25 days annual leave + Bank Holidays

Group personal pension 5-6% matched

Life Assurance

Discounts, vouchers, and financialaid

Job summary

Arcus FM is seeking a PPM Administrator to join our Cirencester site. You will manage end-to-end Planned Preventative Maintenance, load schedules onto the CAFM system, and ensure engineer attendance meets timescales.

Reporting to the Head of Compliance and Insights, you will help streamline processes, support client and account teams with PPM data for monthly reviews, and maintain documentation to meet KPIs, while handling ad-hoc duties.

Qualifications

• Working knowledge of Microsoft Office, Excel, Word and PowerPoint.
• Excellent communication skills, written and verbal.
• Experience with Verisae is desirable.

Responsibilities

• Manage end-to-end PPM process across multiple clients.
• Load maintenance schedules onto CAFM system.
• Track on-time PPM completion and resolve issues.
• Support client and internal teams with PPM data for monthly reviews.
• Review and upload paperwork to meet KPIs.
• End-to-end management of PPM remedials.
• Maintain records of statutory testing due/overdue.
• Perform ad-hoc duties as required.

Skills

Microsoft Office

Excel

Word

PowerPoint

Communication skills

Verisae experience

Tools

Verisae

Job description

We are seeking a PPM Administrator to join Arcus FM at our Cirencester site.

Reporting to the Head of Compliance and Insights, the successful candidate will be responsible for managing the end-to-end Planned Preventative Maintenance (PPM) process, ensuring maintenance schedules are accurately loaded onto the CAFM system, engineer attendance is achieved within agreed timescales, and any remedial actions are progressed through to completion. The role supports the effective delivery of Facilities Management services by proactively identifying and addressing issues that may impact our clients' operations, while continuously seeking opportunities to streamline processes, improve service delivery, and promote efficient and effective ways of working.

• Management of contractors PPM schedules across multiple clients
• Uploading schedules to the CAFM system and ensuring accuracy and completeness
• Tracking the on time completion of ppms and managing any issues
• Supporting the client and internal account management teams on compliance and PPM data for monthly review meetings
• Review and upload of paperwork in line with contractual KPIs
• End to end management of PPM remedials
• Keep up to date records on when Statutory Testing is due and overdue
• Any other ad-hoc duties as and when required

KNOWLEDGE AND SKILLS

Experience

• Working knowledge of Microsoft Office, Excel, Word and PowerPoint desirable
• Excellent communication skills on both written and verbal
• Experience in Verisae would be desirable

Skills Competence

• Attention to detail - high accuracy level
• Deadline driven
• Team Player but capable of working on own initiative to fully understand implications of changes and effective working methods
• Excellent organisation skills

When you join us, you'll receive:

• * Salary: up to £26,437
• * 4% bonus, subject to achievement of targets
• * 25 days annual leave + Bank Holidays.
• * Group personal pension scheme of matched contributions between 5% and 6%
• * Life Assurance
• * Discounts, vouchers, and financial aid programs