PPM Administrator

Career Choices Dewis Gyrfa Ltd; Cirencester; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

25 days annual leave

Group personal pension scheme

Life Assurance

Discounts, vouchers

Job summary

Arcus FM in Cirencester is seeking a PPM Administrator to join our on-site team. You will manage the end-to-end Planned Preventative Maintenance process, ensuring schedules are accurately loaded onto the CAFM system and that engineer attendance aligns with agreed timescales.

You will support compliance and data for monthly reviews, manage contractor PPM schedules across clients, and handle end-to-end PPM remedials while keeping statutory testing records up to date.

Qualifications

• Experience managing PPM processes and compliance data.
• Proven ability to load schedules into CAFM systems accurately.
• Strong communication and organisational skills.

Responsibilities

• Manage end-to-end PPM process and schedule oversight.
• Load schedules onto the CAFM system and ensure accuracy.
• Track on-time completion of PPMs and address issues promptly.
• Support client and internal teams with PPM data for monthly reviews.
• Review and upload paperwork to meet contractual KPIs.
• End-to-end management of PPM remedials.
• Keep records of Statutory Testing due/overdue.

Skills

MS Office

Excel

Word

PowerPoint

Communication skills

Attention to detail

Verisae familiarity

CAFM systems

Team player

Organisation

Tools

CAFM system

Verisae

Job description

We are seeking a PPM Administrator to join Arcus FM at our Cirencester site.

Reporting to the Head of Compliance and Insights, the successful candidate will be responsible for managing the end-to-end Planned Preventative Maintenance (PPM) process, ensuring maintenance schedules are accurately loaded onto the CAFM system, engineer attendance is achieved within agreed timescales, and any remedial actions are progressed through to completion.

The role supports the effective delivery of Facilities Management services by proactively identifying and addressing issues that may impact our clients' operations, while continuously seeking opportunities to streamline processes, improve service delivery, and promote efficient and effective ways of working.

Management of contractors PPM schedules across multiple clients

Uploading schedules to the CAFM system and ensuring accuracy and completeness

Tracking the on time completion of ppms and managing any issues

Supporting the client and internal account management teams on compliance and PPM data for monthly review meetings

Review and upload of paperwork in line with contractual KPIs

End to end management of PPM remedials

Keep up to date records on when Statutory Testing is due and overdue

Any other ad-hoc duties as and when required KNOWLEDGE AND SKILLS Experience:

Working knowledge of Microsoft Office, Excel, Word and PowerPoint desirable

Excellent communication skills on both written and verbal

Experience in Verisae would be desirable Skills Competence:

high accuracy level

Team Player but capable of working on own initiative to fully understand implications of changes and effective working methods

Excellent organisation skills When you join us, you'll receive:

Salary: up to £26,437 - 4% bonus, subject to achievement of targets - 25 days annual leave + Bank Holidays.

Group personal pension scheme of matched contributions between 5% and 6%

Life Assurance

Discounts, vouchers, and financial aid programs