Policy and Administration Officer

Apatura Ltd

United Kingdom

Hybrid

GBP 28,000 - 34,000

Full time

14 days+

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Benefits offered by this job

Private medical care (Bupa)

Enhanced pension scheme

EV salary sacrifice scheme

30 days annual leave

Employee Assistance Programme

Life assurance 6x salary

Job summary

Apatura Ltd is seeking a proactive Policy and Administration Officer to support the Grid Team. Based in York or Edinburgh with hybrid working, you will coordinate meetings, manage communications and keep project records up to date.

You will track industry policy updates, liaise with external stakeholders, and assist with information gathering for major energy infrastructure projects, contributing to Apatura’s growth.

Qualifications

Excellent communication, organisation and time management skills.
Administrative skills with high attention to detail.
Proficiency in Microsoft Office, Teams and SharePoint.
Experience in admin, policy support, coordination or project support.
Collaborative across teams and with external stakeholders.
Document management and information organisation.
Interest in renewable energy and infrastructure projects.
Knowledge of grid connections and UK electricity industry.
Experience supporting renewable energy, utilities, infrastructure, or engineering projects.
ILM Level 3 certification or equivalent.
APM Fundamentals or similar qualification.

Responsibilities

Coordinate and organise internal and external meetings with scheduling, minute taking and action tracking.
Act as main contact for external stakeholders and build relationships across energy industry.
Monitor team actions and ensure deadlines and follow-up activities.
Attend webinars and share key updates on industry policy developments.
Promote relevant events and ensure colleagues engage with sector opportunities.
Follow-up with external parties to support project progress and contractual obligations.
Manage shared inboxes and provide high-quality administrative support to Grid Team.
Maintain project documentation, industry publications and reports in records systems.
Support information gathering and stakeholder engagement activities for information requests.

Skills

Communication

Organisation

Time management

Administrative skills

MS Office

Microsoft Teams

SharePoint

Policy support

Project coordination

Documentation

Renewable energy

UK electricity industry

APM Fundamentals

Education

ILM Level 3

APM Fundamentals

Tools

Microsoft Teams

SharePoint

MS Office

Job description

(Hybrid) York/Edinburgh or Fully Remote considered

DEPARTMENT

Grid

REPORTS TO

Head of Grid

We do big things withs, with our highly specialist team

At Apatura, we develop projects that power clean energy and a thriving digital world — from battery storage to data centres. It’s complex, high-impact work, delivered by a highly capable team who move quickly and care deeply about doing things well.

With a growing pipeline of projects and ambitious plans to expand the business, this role offers the chance to play a key part in supporting Apatura’s next stage of growth.

About the role

We’re looking for a proactive and highly organised Policy and Administration Officer to support Apatura’s Grid Team. Acting as the support of team operations, you’ll coordinate key activities, manage communications and documentation, and ensure colleagues stay up to date with the latest industry policies and guidance. This is an exciting opportunity to contribute to the delivery of major energy infrastructure projects while working at the heart of a fast-paced and collaborative team.

What you’ll be doing

Coordinate and organise internal and external meetings, including scheduling, minute taking, action tracking, and maintaining accurate records in line with company procedures.
Act as a key point of contact for external stakeholders, building effective relationships with organisations across the energy industry.
Monitor and manage team actions and tasks, ensuring deadlines are met and follow‑up activities are completed efficiently.
Keep the Grid Team informed of the latest industry, policy, and regulatory developments by attending webinars and sharing key updates and insights.
Promote relevant industry events, webinars, and conferences, ensuring colleagues are aware of opportunities to engage with the sector.
Undertake routine and ad hoc follow‑up activities with external parties to help maintain project progress and compliance with contractual obligations.
Manage shared inboxes and provide high‑quality administrative support to the Grid Team.
Maintain and organise project documentation, industry publications, reports, and other key information within company record management systems.
Support information gathering and stakeholder engagement activities, including preparing and submitting requests for information to industry bodies and partners as required.

What we’re looking for

Excellent communication, organisation, and time management skills, with the ability to manage multiple priorities effectively.
Administrative skills and a high level of attention to detail.
Proficiency in Microsoft Office, Microsoft Teams, and SharePoint.
Experience in an administrative, policy support, coordination, or project support role.
Collaborative working across teams and building positive relationships with external stakeholders.
Document management and information organisation skills.
An interest in and understanding of the renewable energy sector and infrastructure projects.
Knowledge of grid connections and the UK electricity industry
Experience supporting renewable energy, utilities, infrastructure, or engineering projects.
Administrative or Office Management certification (e.g. ILM Level 3 or equivalent).
Project support or project coordination training, such as APM Fundamentals or a similar qualification.

What we offer

Private medical care with Bupa (household included)
Enhanced pension scheme
EV salary sacrifice scheme + cycle‑to‑work scheme
30 days’ annual leave including Bank Holidays to start, increasing with length of service, plus additional leave over the Christmas period
Access to free, confidential counselling and other wellbeing resources through our Employee Assistance Programme
Life assurance scheme at 6x salary

The details

Full‑time, permanent role
Based in York or Edinburgh with Hybrid Working

Apatura is proud to be an equal opportunity employer. We believe in fostering a workplace where everyone can succeed, regardless of background, gender, race, disability, age, sexual orientation, religion, or any other protected characteristic under applicable law.

We’re committed to providing reasonable adjustments during the interview process for candidates with disabilities.

Recruitment Agencies

We work with selected recruitment partners when required and do not accept unsolicited CVs or candidate introductions. Any CVs submitted without prior instruction from our Talent Acquisition team and without a signed terms of business agreement in place will be considered a gift. No fee will be payable should we subsequently hire or engage the candidate through any means.