Policy & Admin Coordinator, Grid Projects (Hybrid/Remote)

Apatura Ltd; United Kingdom; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Private medical care (Bupa)

Enhanced pension scheme

EV salary sacrifice scheme

30 days annual leave

Employee Assistance Programme

Life assurance 6x salary

Job summary

Apatura Ltd is seeking a proactive Policy and Administration Officer to support the Grid Team. Based in York or Edinburgh with hybrid working, you will coordinate meetings, manage communications and keep project records up to date.

You will track industry policy updates, liaise with external stakeholders, and assist with information gathering for major energy infrastructure projects, contributing to Apatura’s growth.

Qualifications

• Excellent communication, organisation and time management skills.
• Administrative skills with high attention to detail.
• Proficiency in Microsoft Office, Teams and SharePoint.
• Experience in admin, policy support, coordination or project support.
• Collaborative across teams and with external stakeholders.
• Document management and information organisation.
• Interest in renewable energy and infrastructure projects.
• Knowledge of grid connections and UK electricity industry.
• Experience supporting renewable energy, utilities, infrastructure, or engineering projects.
• ILM Level 3 certification or equivalent.
• APM Fundamentals or similar qualification.

Responsibilities

• Coordinate and organise internal and external meetings with scheduling, minute taking and action tracking.
• Act as main contact for external stakeholders and build relationships across energy industry.
• Monitor team actions and ensure deadlines and follow-up activities.
• Attend webinars and share key updates on industry policy developments.
• Promote relevant events and ensure colleagues engage with sector opportunities.
• Follow-up with external parties to support project progress and contractual obligations.
• Manage shared inboxes and provide high-quality administrative support to Grid Team.
• Maintain project documentation, industry publications and reports in records systems.
• Support information gathering and stakeholder engagement activities for information requests.

Skills

Communication

Organisation

Time management

Administrative skills

MS Office

Microsoft Teams

SharePoint

Policy support

Project coordination

Documentation

Renewable energy

UK electricity industry

APM Fundamentals

Education

ILM Level 3

APM Fundamentals

Tools

Microsoft Teams

SharePoint

MS Office

Job description

Apatura Ltd is seeking a proactive Policy and Administration Officer to support the Grid Team. Based in York or Edinburgh with hybrid working, you will coordinate meetings, manage communications and keep project records up to date.

You will track industry policy updates, liaise with external stakeholders, and assist with information gathering for major energy infrastructure projects, contributing to Apatura’s growth.