PMO Coordinator

University of York; York; On-site; GBP 30,000 - 40,000; Full time

Job summary

An established institution is seeking a PMO Coordinator to support a transformative HR and Finance Programme. This role involves maintaining project documentation, facilitating stakeholder communication, and assisting with budgeting and reporting. Join a dynamic team dedicated to delivering user-focused services and making a significant impact in a fast-paced environment. If you thrive in collaborative settings and are eager to contribute to meaningful change, this opportunity is for you.

Qualifications

• Excellent planning, prioritisation, and time management skills.
• Ability to work independently and as part of a team.
• Experience in using digital technologies relevant to the role.

Responsibilities

• Maintain and organise project documentation and reports.
• Facilitate communication between stakeholders and project teams.
• Assist with project budgeting and financial reporting.

Skills

Administrative Skills

Organisational Skills

Data Analysis

Communication Skills

Digital Technologies

Education

Level 3 Qualification (A Levels or equivalent)

Tools

Project Management Tools

Job description

About us

We are looking for an enthusiastic and collaborative individual to join our team as a PMO Coordinator, supporting delivery of the HR and Finance Transformation Programme. This post is based in the Digital Services teams within IT Services, which is widely recognised across the organisation for its project management and business analysis expertise and provides a strategic project delivery capability for the University. We are looking for someone who enjoys working in a highly collaborative manner, is flexible and pragmatic whilst working to high standards, and who is willing to make a significant contribution to the continued success of our work. If you’ve been looking for an opportunity to work in a fast-paced and complex environment, supported by a friendly, close-knit and high-performing team of passionate and committed colleagues, we would love to hear from you.

About the role

The HR and Finance Transformation Programme is a significant investment by the University aimed at delivering significant, transformational change in how human resource and finance services are delivered. This high profile, multi-year programme will see the University join with a technical implementation partner to deliver significant digital change that underpins a focussed and rigorous simplification and consolidation of associated processes to deliver modern, user-focused services that support staff and students across the institution.

The main duties of the role holder will include:

• Maintaining and organising project and programme documentation, ensuring key project and programme documents are kept up-to-date and accessible by the right audiences.
• Monitoring project and programme progress, updating dashboards and reports, liaising with the programme team for updates and information; support analysis on programme performance. Facilitate the monthly governance and finance activities.
• Facilitating communication between different stakeholders to ensure alignment with the project plans - including project managers, change managers, business and technical analysts and external partners.
• Work closely with the programme leaders to set-up and arrange programme meetings, workshops, engagement sessions etc as required. Support with communications, reminders, and arranging and sharing session recordings.
• Setting up and managing project and programme management tools, systems and information storage, ensuring they are effectively utilised. For example maintaining risks and issues logs and dependency maps.
• Assist in identifying, managing and mitigating risks and issues that arise in the course of the programme.
• Assist with project and programme budgeting, cost tracking, and financial reporting. Monitor the project plans and resource allocation.
• Provide training and support to project teams on programme tools, processes and best practices.
• Complete project set up and close down tasks.
• Support wider IT change portfolio management administration tasks, including the preparation and sharing of portfolio dashboards and reports.

Skills, Experience & Qualification needed

Details of the main qualifications, knowledge, skills, experience and qualifications essential to the post (as stated in the ‘person specification’ in the job template)

• Excellent administrative and organisational skills, including demonstrable planning, prioritisation and time management skills
• Able to work as part of a team but also independently
• Flexible approach to changing or challenging circumstances
• Ability to prioritise work where there are conflicting deadlines and demands whilst ensuring an excellent service level
• Level 3 qualification. (Qualifications at this level include A levels. Please view the full list.) We also welcome applicants with equivalent non-UK qualifications or equivalent professional experience.
• Taking responsibility for delivering defined work initiatives
• Gather, analyse, interpret and report data/information
• Use of digital technologies relevant to the role
• Communicate effectively in verbal and written formats, including the use of a variety of digital tools
• Evidence of upholding our behaviours as specified in the job description.

Please note - this role is not eligible for skilled worker sponsorship.

Interview date: Tuesday 10 June 2025

For an informal discussion about the post, please contact: Timothy Andrew, Interim Assistant Director (Digital) at [e-mail]