Planned Maintenance Administrator

Octavius Infrastructure Limited; Reigate; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Octavius Infrastructure Limited is seeking a meticulous PPM Administrator in Reigate with hybrid working. You will help plan and coordinate Planned Preventative Maintenance activities, manage data across systems, and support compliance and reporting.

You will collaborate with PPM Coordinators, managers, suppliers and internal teams, building strong working relationships while taking ownership of your workload and contributing ideas to improve efficiency and data quality.

Qualifications

• Experience in administration or coordination roles.
• Strong IT skills with Microsoft Office, especially Excel.
• Excellent organisational abilities and attention to detail.
• Proactive approach with ability to manage own workload.

Responsibilities

• Support the coordination and administration of Planned Preventative Maintenance activities.
• Manage data across systems and databases, ensuring accuracy.
• Produce reports, track progress and keep records up to date.
• Support compliance with statutory requirements and client standards.
• Liaise with suppliers, subcontractors and internal teams to keep activities on track.
• Assist with development and improvement of asset management processes.

Skills

Administration

Coordination

Data management

Excel skills

Attention to detail

Communication

Tools

Excel

Microsoft Office

Data systems

Job description

Planned Preventative Maintenance (PPM) AdministratorLocation: Reigate (Hybrid - typically 1 day per week in the office)

At Octavius, we're delivering safe, sustainable and efficient transport infrastructure across the UK. As our maintenance portfolio continues to grow, we're looking for an organised and proactive individual to join our Planned Preventative Maintenance (PPM) team.

This is more than a traditional administration role. It's an opportunity to become a key part of a developing function, helping to improve how we manage assets, plan maintenance activities and deliver essential works for our clients.

The RoleAs a PPM Administrator, you'll play a central role in supporting the planning, coordination and delivery of Planned Preventative Maintenance activities across our contracts.

Working closely with the PPM Coordinators and Manager, you'll help manage maintenance schedules, maintain accurate records and monitor compliance requirements.

You'll have the opportunity to take ownership of your own workload, work with a wide range of stakeholders and contribute ideas that improve the way we operate. As the team grows, there will be opportunities to develop your skills and take on increased responsibility.

What You'll Be Doing

• Supporting the coordination and administration of Planned Preventative Maintenance activities.
• Managing and maintaining data across a range of systems and databases.
• Producing reports, tracking progress and ensuring records are accurate and up to date.
• Supporting compliance with statutory requirements and client standards.
• Liaising with suppliers, subcontractors and internal teams to ensure maintenance activities remain on track.
• Assisting with the development and continuous improvement of our new asset management system.
• Identifying opportunities to improve processes, efficiency and data quality.

Who You'll Work WithYou'll join a collaborative and supportive team delivering maintenance works across a range of infrastructure contracts.

You'll work closely with PPM Coordinators, operational teams, suppliers and subcontractors, building strong working relationships and helping to ensure maintenance activities are delivered safely, efficiently and to the highest standards.

About You

We're looking for someone with the right attitude, curiosity and potential to grow with the role.

You don't need extensive maintenance or engineering experience. What's more important is that you're organised, confident with systems and data, and willing to take ownership of your work.

You enjoy problem-solving, have excellent attention to detail and can communicate effectively with a variety of people.

You'll Bring

• Previous experience in an administration, coordination or support role.
• Strong IT skills, including confidence using Microsoft Office, particularly Excel.
• Excellent organisational skills and attention to detail.
• A proactive approach with the ability to manage your own