Placements Exchanges and Governance Administrator

LOUGHBOROUGH UNIVERSITY; Loughborough; Hybrid; GBP 12,000 - 18,000; Full time

Benefits offered by this job

Generous holiday

Hybrid working

Pension schemes

On-site nursery

Gym discounts

Job summary

Loughborough University is seeking an organised administrator to support the Programme Quality and Teaching Partnerships (PQTP) Team with international exchange programmes and student work placements. The role involves record-keeping, assisting with Turing Scheme payments, and committee administration.

You will assist with student registration, exams and graduation events, working under the Student Records & Operations Team during busy periods.

Qualifications

• GCSE grade C/4 or above in Maths and English
• A Level (or equivalent) education
• Experience in administrative role with student/customer focus
• Good IT skills, numeracy, accuracy and attention to detail

Responsibilities

• Provide administrative support for international exchange programmes and work placements for the PQTP Team
• Maintain accurate records and facilitate Turing Scheme payments to students
• Undertake committee-related administration
• Provide admin and operational support for student registration, exams and graduation ceremonies
• Work under the direction of the Student Records & Operations Team during peak periods

Skills

Teamwork

Time management

Attention to detail

Customer service focus

Education

GCSEs (Maths and English)

A Level or equivalent

Tools

Microsoft Office

Job description

0.5 FTE (18.5 hours per week*) fixed term contract until 31 August 2027.

What we are looking for

The Programme Quality and Teaching Partnerships (PQTP) Team is seeking an enthusiastic team player to provide administrative support for international exchange programmes and work placements. The successful candidate will communicate effectively and will enjoy liaising with students, School & Professional Service colleagues, plus partner organisations. In addition to maintaining accurate records and facilitating Turing Scheme payments to students, the post-holder will undertake a variety of duties to support the work of the PQTP Team, including committee-related administration.

The postholder will also provide administrative and operational support for student registration, exams and graduation ceremonies. This will involve working under the direction of the Student Records & Operations Team for all or part of the working week at key times of the year.

Applicants will possess GCSE grade C/4 or above (or equivalent) in both Maths and English, together with A Level (or equivalent) education. You should have previous experience of working as part of a team in an administrative role with a student or customer service focus and be able to quickly get to grips with University policies and procedures.

Excellent time management skills and the ability to plan and prioritise a varied workload are required. Good IT skills, numeracy and the ability to work with accuracy and attention to detail are also essential.

Candidates should demonstrate how they meet the person specification within the application form itself; CVs will not be considered as part of the shortlisting process.

For an informal discussion about the role, please contact Claire Thorpe, Placements, Exchanges & Governance Manager: [e-mail].u k

For full details please refer to the Job Description and Person Specification.

*Working pattern to be agreed upon appointment (minimum of 3 working days per week). Hybrid working may be available, but the postholder will be expected to spend the majority of their working week on campus. Occasional working outside of normal hours, with notice, e.g. to support open days, exams and welcome events, will be required.

Application Process

For further support with your application, please refer to our application guidance , which includes some top tips to help you when completing your application.

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process. If there are additional adjustments you would like to request, please contact Claire Thorpe.

Interview date: Friday 9 October 2026

Our Benefits

At Loughborough, our benefits are designed to support your life inside and outside of work, helping you to thrive and feel valued as part of our community. Examples of our benefits include:

• Time off - generous holiday allowance, including 14 university closure days and bank holidays, with the option to buy extra through our holiday purchase scheme
• Where you work - access to a range of fantastic facilities with plenty of green space across our 523-acre East Midlands campus, plus an exciting community at our London campus on the Queen Elizabeth Olympic Park
• Financial wellbeing - competitive pay, two excellent pension schemes, and everyday savings opportunities
• Support for you and those close to you - through our range of life event leave policies as well as access to an on-site nursery at our East Midlands campus, flexible and hybrid working options
• Health and wellbeing - discounted gym memberships and access to world-class sporting facilities, including physiotherapy, plus healthcare offers such as eyesight testing and wellbeing support
• Travel and sustainability - access to our electric vehicle and cycle-to-work schemes, as well as a variety of travel offers to support sustainable commuting

Discover more about the full range of rewards and benefits at Loughborough University.