Place Business Support

NHS Greater Manchester Integrated Care; Manchester; On-site; GBP 28,000 - 31,000; Part time

Job summary

Greater Manchester Integrated Care Partnership is seeking a part-time Administration professional to provide confidential PA support to senior managers in a fast-paced NHS environment.

You will manage complex diaries, coordinate meetings, draft routine communications, and assist with project and governance activities to support strategic objectives across the Integrated Care System.

Qualifications

• Years experience in similar role.
• Evidence of ability to work at pace.

Responsibilities

• Provide confidential Personal Assistant (PA) services to senior managers.
• Manage and prioritise electronic diaries, arrange appointments and coordinate across parties.
• Support and attend statutory and operational meetings by preparing agendas, collating papers, taking minutes and logging follow-up actions.
• Draft simple reports, routine correspondence and presentations using the full Microsoft Office suite.
• Coordinate and organise logistics for engagement events, workshops, and training sessions.
• Provide cross-cover and collaborative support for other business staff.

Skills

PA support

Diary management

Meeting coordination

Minutes drafting

Microsoft Office

Years of experience (similar role)

Tools

Microsoft Office

Job description

Main area Administration Grade Band 4 Contract Permanent Hours Part time - 15 hours per week (2 days per week) Job ref 896-PL-07

Site Trafford Town Hall Town Manchester Salary £28,392 - £31,157 pro rata Salary period Yearly Closing 18/11/2026 23:59

Job overview

The postholder is a core member of a place team within NHS Greater Manchester, responsible for providing specialist secretarial, high-quality administrative, and project support to Programme Managers, Transformation Leads, or Senior Managers.

This critical role ensures the smooth running of complex business and governance functions, requiring the postholder to operate with a degree of autonomy and sound judgement in managing their own workload, coordinating strategic activities, maintaining confidential information, and supporting the successful delivery of strategic objectives across the Integrated Care System.

Main duties of the job

Provide comprehensive and confidential Personal Assistant (PA) services,

• Support the delivery of projects, transformation initiatives, or service workstreams by coordinating team activity, preparing status updates, tracking milestones, monitoring progress on actions, and assisting with successful implementation.
• Manage and prioritise electronic diaries, including arranging and changing appointments, coordinating diaries across multiple parties, balancing conflicting demands, and ensuring the senior manager is appropriately prepared.
• Support and attend statutory and operational business meetings that may be public meetings (e.g. Provider Collaborative Board, Locality Board, Committee level meetings) by preparing agendas, collating sensitive papers, taking formal minutes, and managing follow-up action logs.
• Draft simple reports, routine correspondence, and presentations using the full Microsoft Office suite
• Co-ordinate and organise the logistical arrangements for engagement events, consultation activities, workshops, seminars, and training sessions, including venue management, catering, and equipment.
• Work collaboratively with colleagues, ensuring administrative continuity and providing necessary cross-cover for other business support staff.

Working for our organisation

NHS Greater Manchester (NHS GM) is the Integrated Care Board for Greater Manchester and is responsible for making decisions about health services across Greater Manchester and in the ten boroughs and cities.

The creation of NHS Greater Manchester, and our new statutory Greater Manchester Integrated Care Partnership (Greater Manchester ICP) on 1st July 2022 gives health and care partners the opportunity to accelerate the journey to improve our population's health and wellbeing we have been on for the last five years and so play our part in delivering the city region’s vision.

This involves working closely with all partners and communities who can contribute to improving health and tackling inequalities.

The outcome will be a city region where everyone has a fair opportunity to live a good life; has improved health and wellbeing; experiences high-quality are and support where and when they need it and where we all work together to make a difference now and for the future.

Detailed job description and main responsibilities

Please see attached job description and person specification for further details about the role and the responsibilities.

Person specification

• years experience in similar role
• evidence of ability to work at pace

IT knowledge

Please note this vacancy may close early after a sufficient number of applications have been received.

Please also note that if you are short listed for interview you will be contacted via email and it is important that you check your email regularly. If you do not hear from us by four weeks after the closing date then you may assume that on this occasion your application has been unsuccessful.

As a fair collection notice for all NHS employees previous service details will be requested electronically from their previous employer.

The successful candidate will be subject to the completion of satisfactory probationary period.

General Data Protection Regulation (GDPR)

In accordance with the General Data Protection Regulation (GDPR), we have implemented a Privacy Notice to inform you, as prospective employees of the organisation of the types of data we process about you.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Pippa Dewhirst Job title Place Partnership Manager Email address [e-mail] Additional information

Please contact Place Partnership Manager via email if you have any questions with regards to the role.