Medical Secretary

NHS; Manchester; On-site; GBP 26,000 - 27,000; Full time

Job summary

Greater Manchester Mental Health Foundation Trust in Manchester is seeking an experienced Medical Secretary/Administrator to provide comprehensive administrative support to identified medical teams. You will act as a PA for several consultants, splitting duties across two teams and ensuring timely completion of discharge summaries and on-call rota updates.

The role involves typing medical letters and reports, answering patient and professional enquiries, and contributing to performance targets.

Qualifications

• Undertake audio and clerical duties for consultants, including typing of medical letters and reports.
• Provision of first point of contact for written and telephone enquiries on behalf of consultants.
• Experience in busy office environments is desirable.

Responsibilities

• Provide audio and clerical support for consultants, including minute taking as required.
• Type medical letters, discharge summaries and other correspondence accurately.
• Manage on-call rota updates and handle patient and carer enquiries with confidentiality.
• Support performance targets and general office duties as required.

Skills

Audio typing

Clerical duties

Minute taking

Handling calls

Education

Maths and English or equivalent

Job description

Main area Administration Grade NHS AfC: Band 3 Contract 12 months (Fixed Term) Hours Full time - 37.5 hours per week (Monday to Friday 9am to 5pm) Job ref 437-8320731

Site Central Park Town Manchester Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 20/11/2026 23:59

Job overview

To provide a comprehensive administrative service to identified medical teams within the Adult Manchester Division. The post holder will act as a PA for a number of consultants. The post holder will be responsible for splitting the working week across 2 teams.

The Medical Secretary will undertake general office duties including the typing of medical and other correspondence and actioning any requirements identified within the typing. They will be responsible for the management of administrative duties within their area of work including; ensuring the allocation of discharge summaries and their timely completion, updating and circulating the on-call rota as required, answering and managing calls from patients and their carers / relatives and other health and social care professionals.

They will be responsible for supporting the Trust in achieving relevant performance targets.

Please note, this post is not eligible for sponsorship

Main duties of the job

· Undertake audio and clerical duties for your consultants, including minute taking as required, clinical letters, reports, discharge correspondence and clinical activity data inputting. This may include administrative support relating to consultant tutorial work.

· Provide first point of contact for written and telephone enquiries on behalf of your consultants, using judgement to establish validity and priority of the contact.

Deal with any admission enquiries using judgement and observing patient confidentiality at all times.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

See attached detailed job description and person specification:

• Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Experience in working in a busy office environment.

Education

• Maths and English or equivalent

Important Information about working for GMMH:
All positions within the Trust are subject to satisfactory pre-employment checks, for further information on the checks required please visit the NHS Employers website www.nhsemployers.org

The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Use of Artificial Intelligence (AI) when writing job applications

A candidate may utilise the help of AI when writing job application.The assessment of an application is made on its entirety and most times AI-generated content does not fully grasp the context and requirements of the job one applies for thus producing inaccurate and misleading information, especially in the supporting statement section of an application that can lack real life examples of one’s achievements, success and challenges.

We have added a disclaimer to our application process advising that the use of AI is monitored. GMMH reserves the right to follow up with a candidate at the interview on specific responses and those examples used in the supporting statement to explore it further.

Sponsorship

We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website.

If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.

The Home Office introduces new changes from 22/07/2025 that impact the health and care sector, you may wish to familiarise with it here.

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.

We will consider relevant experience outside the NHS to calculate your salary on appointment. Please contact our Recruitment Team for more information.

**Please note, this vacancy may be closed at any time if sufficient applications have been received**

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

This role does not meet the eligibility criteria for sponsorship

As a service user, relative or carer using our services, sometimes you may need to turn to someone for help, advice, and support.