Pharmacy Invoicing & Procurement Specialist

Bedfordshire Hospitals NHS Foundation Trust; Cambridgeshire and Peterborough; On-site; GBP 23,000 - 29,000; Full time

Job summary

Bedfordshire Hospitals NHS Foundation Trust is seeking a detail-oriented Pharmacy Invoicing and Accounts Clerk to support pharmaceutical invoicing and Homecare services. You will process invoices and credit notes, reconcile supplier statements and maintain accurate procurement records across sites.

Working within the Pharmacy Procurement team, you will use WellSky, JAC and Powergate EDI to ensure timely payments, support audit readiness and provide admin support to finance colleagues while

Qualifications

• Process and check pharmacy invoices and credit notes.
• Reconcile supplier statements and resolve financial queries.
• Liaise with suppliers and Finance colleagues on invoicing and payments.
• Process Off Contract Claims to secure income.
• Maintain accurate financial records and procurement docs.
• Run routine reports and electronic invoice reconciliation.
• Provide admin support to Pharmacy Procurement and Homecare teams.
• Organise supplier review meetings and minutes.
• Support audit requirements with filing and retrieval of docs.
• Cover other Procurement duties during staff absences.

Responsibilities

• Process and verify pharmacy invoices and credit notes using WellSky/JAC.
• Reconcile statements and investigate pricing or payment issues.
• Communicate with suppliers and Finance about invoices and payments.
• Monitor Off Contract Claims to ensure correct income.
• Maintain procurement records, supplier data and docs.
• Generate routine reports and assist with electronic reconciliation (Powergate).
• Provide cross-site admin support to Pharmacy Procurement/Homecare.
• Take minutes for supplier service review meetings and follow up actions.
• Assist with audit readiness and document retrieval as needed.
• Provide cover for other Procurement activities when required.

Skills

Attention to detail

Organisational skills

Financial reconciliations

Prioritisation

Teamwork

Tools

WellSky

Powergate EDI

JAC system

Job description

Bedfordshire Hospitals NHS Foundation Trust is seeking a detail-oriented Pharmacy Invoicing and Accounts Clerk to support pharmaceutical invoicing and Homecare services. You will process invoices and credit notes, reconcile supplier statements and maintain accurate procurement records across sites.

Working within the Pharmacy Procurement team, you will use WellSky, JAC and Powergate EDI to ensure timely payments, support audit readiness and provide admin support to finance colleagues while