PFI Contracts & Records Administrator

East Lancashire Hospitals NHS Trust; Blackburn; On-site; GBP 26,000 - 35,000; Full time

Job summary

East Lancashire Hospitals NHS Trust is seeking a PFI Contract Administrator to support the PFI Team across two hospitals, RBTH and BGTH. You will administer contract correspondence, maintain accurate records and manage the PFI calendar to ensure timely compliance with contractual obligations.

Key duties include logging and archiving PFI communications, managing the PFI team email, coordinating meetings, taking minutes, and supporting audits and ad-hoc projects.

Responsibilities

• Actively administer the PFI correspondence log ensuring all correspondence is accurately referenced and archived.
• Actively administer the car park data base including monthly reconciliation for payments.
• Advanced analytical skills and understanding of Microsoft Excel spreadsheets and databases.
• Attend regular Contract Meetings between the Trust and its PFI Partners at both RBTH and BGTH
• Full administration of the PFI team email mailbox
• Attend team meetings and provide full administrative support.
• Administer a comprehensive suite of all PFI related Policies and Procedures ensuring that version control is applied at all times.
• Maintain an electronic and paper-based archive of all documentation associated with both PFI contracts.
• Provide support to the PFI team in conducting any ad-hoc administrative tasks relating to contractual activities such as audits, investigations and projects.
• Participate with built environmental audits of the hospital including clinical areas.
• Administer the PFI Corporate Calendar to help ensure the Trust meets all of its contractual obligations.
• Coordinate meeting arrangements as required i.e. booking meetings and creating / issuing meeting invites
• Take accurate minutes of all meetings attended and distribute accordingly whilst administering an active archive, accessible to the team.
• Oversee specific office tasks and systems.
• Act as point of contact in handling any queries that arise.
• Identify opportunities in the development of archiving systems and administrative processes in order to provide efficiencies in the administration function of the PFI Team

Skills

Advanced analytical skills

Microsoft Excel

Databases

Job description

East Lancashire Hospitals NHS Trust is seeking a PFI Contract Administrator to support the PFI Team across two hospitals, RBTH and BGTH. You will administer contract correspondence, maintain accurate records and manage the PFI calendar to ensure timely compliance with contractual obligations.

Key duties include logging and archiving PFI communications, managing the PFI team email, coordinating meetings, taking minutes, and supporting audits and ad-hoc projects.