Personal Secretary

NHS National Services Scotland; Irvine; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established healthcare provider is seeking a dedicated Personal Secretary to join their team at Ayrshire Central Hospital. This role offers an exciting opportunity to provide essential secretarial and administrative support to the Heads of Service within Psychological Services. You will play a crucial role in ensuring the smooth operation of the department, utilizing your advanced keyboard skills and proficiency in Microsoft Office. The position requires a commitment to confidentiality and the ability to work effectively within a team. If you are organized, adaptable, and eager to contribute to a caring and respectful environment, this role is perfect for you.

Benefits

Flexible working hours

Professional development opportunities

Employee assistance program

Health and wellness initiatives

Qualifications

• Educated to ‘O’ Grade level in English and Maths.
• SVQ Level III in Business Administration or equivalent experience.
• Recognized IT qualification with Microsoft Office knowledge.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Manage electronic diaries and minute taking.
• Work collaboratively in a safe, caring and respectful manner.

Skills

Microsoft Office Packages

Advanced keyboard skills

Excellent communication skills

Confidentiality maintenance

Organizational skills

Education

O Grade / Standard Grade Credit / National 5 in English and Maths

SVQ Level III in Business Administration

Recognized IT qualification

Tools

Electronic filing systems

Diary management software

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An exciting opportunity has arisen for a Personal Secretary based at Ayrshire Central Hospital.

What you will do:

You will provide a comprehensive, confidential secretarial and administrative support service to the Heads of Service within Psychological Services.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

• You will be educated to ‘O’ Grade / Standard Grade Credit / National 5 level in English and Maths and possess an SVQ Level III in Business Administration or equivalent experience.
  
• You will also have a recognised IT qualification as well as a working knowledge of Microsoft Office Packages (Word, Excel, Outlook, Teams and PowerPoint).
  
• Advanced keyboard skills with proven secretarial, minute taking, electronic filing systems management and electronic diary management experience are essential.
  
• Experience of working in an NHS environment with an understanding of NHS interdisciplinary networks is desirable.
  
• You will also have excellent communication skills both written and verbal and have the ability to work effectively and efficiently whilst integrating as part of a team.
  
• You must also have the ability to adhere to strict maintenance of confidentiality with a knowledge/understanding and compliance of General Data Protection Regulation (GDPR).
  
• The ability to work unsupervised whilst using your own initiative is essential as well as being able to work to challenging timescales by organising and prioritising your workload and having the flexibility to adapt to change and last minute demands.

For further information on the requirements for the role please click the link below to view the person specification

Hours:

37 per week, working Monday to Thursday, 9.00 am to 5.00 pm and Friday, 9.00 am to 4.30 pm.

Driving Licence/Car Ownership:

Car driver is desirable as you may be required to travel to other sites/bases within Ayrshire.

If you would like to find out more about the role, please contact Linda Grant at [e-mail]

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.