Personal Assistant to the Regional Director of Studies

OneSchool Global United Kingdom; Warwick; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Staff laptop

Free breakfast and lunches

On-site free parking

25 days annual leave

Workplace pension

Job summary

OneSchool Global UK in Warwick is seeking a proactive Personal Assistant to the Regional Director of Studies. You will provide executive support, manage calendars, coordinate meetings and travel, and help streamline regional priorities in a busy education team.

This hybrid role requires strong organisational skills, discretion and the ability to build solid relationships with senior stakeholders across the UK.

Qualifications

• Experience in administrative, coordination or personal assistant role.
• Excellent organisation and attention to detail.
• Strong written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Proactive approach and discretion.

Responsibilities

• Manage diaries, meetings and travel arrangements.
• Prepare agendas, reports and meeting papers.
• Take meeting notes and track actions.
• Coordinate communications and stakeholder relationships.
• Support projects and leadership meetings.
• Maintain project plans and documentation.
• Produce reports and presentations.
• Support Microsoft 365 tools usage.

Skills

Diary management

Travel coordination

Event coordination

Microsoft 365

Stakeholder liaison

Tools

Microsoft 365

Job description

Location: The Precinct, Warwick, CV34 (relocating to our new Regional Support Office in Coventry, CV7, during 2027)
Hours: 37.5 per week, Monday to Friday, 8:00am to 4:00pm
Working Pattern: Hybrid, with a minimum of 3 days per week office based
Travel: Occasional UK travel required

We are seeking a proactive and highly organised individual to join our Education team as Personal Assistant to the Regional Director of Studies.This is an excellent opportunity for someone currently working as a Personal Assistant, Team Coordinator, Executive Coordinator, Senior Administrator or similar support professional who is looking to develop their career into a fully‑fledged Executive Assistant role. Working closely with the Regional Director of Studies, you'll gain exposure to senior leadership, educational strategy, project coordination and executive support, becoming a trusted member of a busy and high-performing team.

About the Role

Reporting directly to the Regional Director of Studies, you will provide first‑class administrative and operational support, helping to coordinate priorities across our UK region.
You'll manage diaries, meetings, projects, communications and events while supporting a range of educational initiatives and leadership activities. This is a varied role where no two days are the same, making it ideal for someone who enjoys taking ownership, solving problems and building strong relationships.

Key Responsibilities

• Manage diaries, meetings and travel arrangements.
• Prepare agendas, presentations, reports and meeting papers.
• Take meeting notes, track actions and follow up on key outcomes.
• Support management of communications and stakeholder relationships.
• Coordinate projects, events, conferences and leadership meetings.
• Maintain project plans, trackers and documentation.
• Produce reports, spreadsheets and presentations.
• Support the use of Microsoft 365 tools including Outlook, Teams, SharePoint and Planner.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve processes and ways of working.

About You

We're looking for someone who is eager to learn, enjoys supporting senior leaders and wants to develop a long‑term career in executive support.

You’ll have

• Experience in an administrative, coordination or personal assistant role.
• Excellent organisation skills and attention to detail.
• Strong written and verbal communication skills.
• Confidence managing multiple priorities and deadlines.
• Good working knowledge of Microsoft 365 applications.
• The ability to build positive relationships with stakeholders at all levels.
• A proactive approach and willingness to take ownership of tasks.
• High levels of professionalism, discretion and integrity.

Why you’ll love working with us

At OneSchool Global, we’re committed to helping our educators grow, succeed, and reach their full potential. As part of our team, you’ll benefit from:

• A competitive salary, staff laptop, free breakfast and lunches and on‑site free parking
• 25 days annual leave plus statutory bank holidays
• Workplace pension and Staff referral scheme for OSG UK colleagues.
• Collaborate with fellow OSG educators across the UK and around the world.
• High-quality, technology‑empowered working environments.
• Strong career advancement opportunities.

About OSG

OneSchool Global is one of the world’s largest, truly global schools, with over 8000 students, 120+ campuses and 2000 staff operating across 20 countries. Our innovative approach to education emphasises self‑directed learning, where students take initiative and responsibility for their learning journey. In the UK, we have 23campuses spanning across England, Wales, Scotland and Northern Ireland.

Our safeguarding statement

OneSchool Global UK is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The postholder is responsible for safeguarding and promoting the welfare of pupils in accordance with the school's safeguarding and child protection policies and procedures. All appointments are subject to safer recruitment checks, including the appropriate criminal records and barred list checks, online searches, references, and verification of identity, right to work, qualifications, and employment history, in line with relevant UK safeguarding legislation and guidance. This post is exempt from Rehabilitation of Offenders legislation and applicants are required to disclose any convictions or cautions that are not protected under the applicable filtering rules. Any criminal record information disclosed will be considered fairly and in accordance with relevant legislation. OneSchool Global UK is an equal opportunities employer, welcoming applications from all suitably qualified candidates and fostering a culture where safeguarding is embedded at every level. All staff receive regular safeguarding training, and our policies reflect current UK legislation and statutory guidance.
Early applications are encouraged, and we reserve the right to close the vacancy if a suitable candidate is found.