Accounts Payable Assistant

OneSchool Global; Warwick; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Staff laptop

Free breakfast and lunches

On-site parking

25 days annual leave

Job summary

OneSchool Global UK is seeking an Accounts Payable Assistant to join our Finance Team in Warwick. The role focuses on processing supplier invoices, matching to POs, and ensuring timely payments while maintaining strong controls.

You will work across UK campuses and support offices, supporting month-end processes and delivering accurate supplier records. This office-based role runs Monday to Friday, 8:00am-4:00pm, relocating to Coventry by end-2026.

Qualifications

• Previous experience within Accounts Payable / Purchase Ledger or similar role.
• Experience processing a high number of invoices daily.
• Strong numerical, reconciliation and data-entry skills.
• Excellent attention to detail and accuracy.
• Experience using finance systems and Microsoft Office, especially Excel.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently while contributing to a wider team.
• Proactive and solution-focused approach; maintain confidentiality.

Responsibilities

• Processing high volumes of supplier invoices accurately and efficiently.
• Matching invoices to purchase orders and resolving discrepancies.
• Preparing and processing supplier payments in accordance with agreed payment terms.
• Maintaining supplier accounts and responding to invoice and payment queries.
• Reconciling supplier statements and investigating outstanding balances.
• Supporting month-end and year-end finance processes.
• Maintaining accurate financial records and documentation.
• Ensuring compliance with internal financial policies and procedures.
• Assisting with general finance administration and reporting activities.
• Building effective relationships with suppliers and internal stakeholders.

Skills

Accounts Payable

Data entry

Excel

Communication

Time management

Education

Relevant finance experience

Tools

Finance systems

Job description

Are you an organised finance professional with exceptional attention to detail and a passion for delivering high-quality administrative support?

OneSchool Global UK is seeking an Accounts Payable Assistant to join our Finance Team. This is an exciting opportunity to support the efficient operation of a growing educational organisation, ensuring supplier payments are processed accurately and on time while maintaining strong financial controls.

As a key member of the finance function, you will work closely with colleagues across our UK campuses and support office teams, managing the day-to-day accounts payable process and helping to ensure our financial records remain accurate and compliant.

Key responsibilities

• Processing high volumes of supplier invoices accurately and efficiently.
• Matching invoices to purchase orders and resolving discrepancies.
• Preparing and processing supplier payments in accordance with agreed payment terms.
• Maintaining supplier accounts and responding to invoice and payment queries.
• Reconciling supplier statements and investigating outstanding balances.
• Supporting month-end and year-end finance processes.
• Maintaining accurate financial records and documentation.
• Ensuring compliance with internal financial policies and procedures.
• Assisting with general finance administration and reporting activities.
• Building effective relationships with suppliers and internal stakeholders.

This role would suit someone with previous experience in accounts payable, purchase ledger, finance administration, or a similar finance support role who enjoys working in a collaborative and fast-paced environment.

This is an office-based role working Monday to Friday, 8:00am - 4:00pm, based at our Regional Support Office in Warwick. Please note, our UK Regional Support Office will be relocating to a new site in Coventry at the end of 2026.

About You

• Previous experience within an Accounts Payable, Purchase Ledger, Finance Assistant, or similar role.
• Experience processing a high number of invoices daily.
• Strong numerical, reconciliation, and data-entry skills.
• Excellent attention to detail and accuracy.
• Experience using finance systems and Microsoft Office applications, particularly Excel.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal skills.
• The ability to work independently while contributing positively to a wider team.
• A proactive and solution-focused approach to work.
• A commitment to maintaining confidentiality and professionalism at all times.

*The internal job title for this role will be Purchase Ledger Admin*

Why you'll love working with us

At OneSchool Global, we're committed to helping our educators grow, succeed, and reach their full potential. As part of our team, you'll benefit from:

• A competitive salary, staff laptop, free breakfast and lunches and on-site free parking
• 25 days annual leave plus statutory bank holidays
• Workplace pension and Staff referral scheme for OSG UK colleagues.
• Collaborate with fellow OSG educators across the UK and around the world.
• High-quality, technology-empowered working environments.
• Strong career advancement opportunities.

About OSG

OneSchool Global is one of the world's largest, truly global schools, with over 8000 students, 120+ campuses and 2000 staff operating across 20 countries. Our innovative approach to education emphasises self-directed learning, where students take initiative and responsibility for their learning journey. In the UK, we have 23 campuses spanning across England, Wales, Scotland and Northern Ireland.

Our safeguarding statement

OneSchool Global UK is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The postholder is responsible for safeguarding and promoting the welfare of pupils in accordance with the school's safeguarding and child protection policies and procedures.

All appointments are subject to safer recruitment checks, including the appropriate criminal records and barred list checks, online searches, references, and verification of identity, right to work, qualifications, and employment history, in line with relevant UK safeguarding legislation and guidance. This post is exempt from Rehabilitation of Offenders legislation and applicants are required to disclose any convictions or cautions that are not protected under the applicable filtering rules. Any criminal record information disclosed will be considered fairly and in accordance with relevant legislation.

OneSchool Global UK is an equal opportunities employer, welcoming applications from all suitably qualified candidates and fostering a culture where safeguarding is embedded at every level. All staff receive regular safeguarding training, and our policies reflect current UK legislation and statutory guidance.

Early applications are encouraged, and we reserve the right to close the vacancy if a suitable candidate is found.