Executive Assistant

Confidential; Sheffield; On-site; GBP 28,000 - 34,000; Full time

Job summary

Sue Ross Recruitment is assisting a highly regarded local authority to recruit an Executive Assistant for an initial 3-month term, with potential extension. The role provides proactive, confidential PA support to the Commissioner and Director, including diary and inbox management, and coordination of meetings and materials.

The successful candidate will have prior executive-level PA experience, strong IT skills, and excellent verbal and written communication abilities, ensuring timely delivery

Qualifications

• Previous experience in a similar role providing PA support at Executive level.
• Excellent IT skills.
• Strong verbal and written communication skills.

Responsibilities

• Provide comprehensive administrative and personal assistant support to the Commissioner and Director.
• Manage complex and dynamic diaries, prioritising appointments and resolving scheduling conflicts.
• Monitor and manage inboxes, triaging correspondence and drafting routine responses.
• Act as first point of contact for internal and external stakeholders.
• Arrange and coordinate meetings, workshops, and events with papers and agendas.
• Support preparation of briefing materials, presentations, and reports to deadlines.
• Maintain accurate records, action logs, and filing systems in line with policies.
• Track actions from meetings and support timely follow-up.

Skills

IT skills

Verbal communication

Written communication

Tools

Microsoft Office

Job description

Sue Ross Recruitment are working on behalf of our client, a highly respected local authority organisation, to recruit an Executive Assistant for a 3 month initial duration, with the possibility of extending further.

The successful candidate will provide a proactive, professional, and confidential PA support to the departmental Commissioner and Director, ensuring effective diary and inbox management, efficient coordination of business activities, and high-quality administrative support to enable the delivery of key priorities and objectives.

Key Responsibilities for the Executive Assistant

• Provide comprehensive administrative and personal assistant support to the Commissioner and Director
• Manage complex and dynamic diaries, prioritising appointments, resolving scheduling conflicts, and ensuring effective use of their time.
• Monitor and manage inboxes, triaging correspondence, drafting routine responses, highlighting urgent matters, and ensuring actions are progressed within agreed timescales.
• Act as a first point of contact for internal and external stakeholders, handling enquiries professionally and escalating issues where appropriate.
• Arrange and coordinate meetings, workshops, and events, including scheduling, venue arrangements, preparation of papers, and circulation of agendas.
• Support the preparation of briefing materials, presentations, reports, and correspondence to a high standard and within deadlines.
• Maintain accurate records, action logs, and filing systems, ensuring information is managed in accordance with organisational policies and procedures.
• Track actions arising from meetings and support follow-up activity to ensure timely completion.
• Liaise with colleagues across the organisation and with external partners to facilitate effective communication and coordination.

Candidate Requirements for the Executive Assistant

• Previous experience in a similar role providing PA support at Executive level
• Excellent IT skills
• Strong verbal and written communication skills