Personal Assistant to the Director of Economy & Place

Oxfordshire County Council; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking organization as a Personal Assistant, where your organizational skills will shine. This role involves supporting the Director of Economy & Place by managing schedules, handling correspondence, and coordinating significant events. You will thrive in a dynamic environment, ensuring efficient operations while maintaining discretion and professionalism. With a culture that values flexible working and personal development, this position offers a unique opportunity to make a meaningful impact within the public sector. If you are detail-oriented and ready to take on challenges, we want to hear from you!

Benefits

Flexible Working Culture

Employee Assistance Programme

29 Days Holiday + Bank Holidays

Option to Buy Additional Holiday

Local Government Pension Scheme

Enhanced Family Friendly Policies

Learning and Development Opportunities

Local and National Discounts

Qualifications

• Experience as a Personal Assistant with advanced MS Office skills.
• Ability to manage multiple tasks under pressure and meet deadlines.

Responsibilities

• Manage diary and inbox for the Director of Economy & Place.
• Arrange and minute meetings, handle sensitive information.

Skills

MS Office

Diary Management

Minute-taking

Organizational Skills

Customer Service

Education

Degree in Administration

NVQ Level 2 or higher

Tools

CoPilot

Job description

About Us

Are you a highly organised and methodical professional with a keen eye for detail?

Oxfordshire County Council is seeking a dedicated Personal Assistant to join the executive support team within the Chief Executive’s office.This is a highly demanding role that requires providing comprehensive and confidential support to the Director of Economy & Place, ensuring they can perform their role with maximum efficiency.

About the Role

The role includes managing diary commitments and an inbox, arranging and minuting meetings using CoPilot, handling sensitive information and correspondence, coordinating service events and large-scale meetings, processing invoices, raising purchase orders, and assisting with the elections process as required.

About you

The ideal candidate will have experience as a well-established Personal Assistant, with advanced skills in MS Office, and the ability to manage multiple tasks simultaneously. The ability to work under pressure and meet unpredictable deadlines is essential.A degree or NVQ2 or higher in administration or PA qualification, or equivalent level of evidenced experience is required.Experience of working in the public sector and using CoPilot for minute-taking and action notes would be advantageous.

We are looking for someone with a high level of professionalism and discretion, who can represent the Strategic Leadership Team with a positive, customer-focused attitude.The successful candidate should strive to enhance current practices and introduce innovative solutions, be alert to politically sensitive issues, and be proactive in bringing them to the attention of the director.

Join a team where your contribution will make a significant impact on the efficiency and success of the Director of Economy & Place.

If you have the skills, experience, and dedication to thrive in this role, we would love to hear from you.

Rewards and benefits

• Culture of flexible working
• Technology to support agile working where role permits
• 29 day’s holiday p.a. plus bank holidays
• Option to ‘buy’ additional holiday
• Employee Assistance Programme including access to health and wellbeing support
• Membership of the Local Government contributory pension scheme, with an employer’s contribution of up to 19.9%
• Enhanced family friendly policies
• Local and national discounts for shopping and travel
• Great learning and development opportunities to support your ongoing development.

For further information about the role or for an informal discussion, please contact Emma Castle, Business Support Manager on 01865 815438 or email [e-mail].

Ourcommitment to:
Equality, Diversity and Inclusion

At Oxfordshire County Council we are proud of our diverse workforce.Everyone is accepted for who they are, regardless of age, disability, gender identity, marital status, race, faith or belief, sexual orientation, socioeconomic background, or on maternity or family leave. We have a number of staff network groups which provide peer support, education and safe spaces for all.

Our commitment to:
Guaranteed Interview Schemes

As a Disability Confident employer, we guarantee an interview for disabled applicants who meet the essential criteria for the job.We also guarantee interviews to care leavers who have completed further education and who meet the essential criteria for the job. For those leaving care without any further education, we guarantee an interview for our apprenticeships.We are also committed to helping and supporting those transitioning from HM Armed Forces to civilian life and guarantee an interview for those demonstrating the essential criteria for the role, within three years of leaving the service.

Our commitment to:
Safeguarding

Oxfordshire County Council are committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect these commitments.

Our commitment to:
Flexible Working

We are open to discussions about flexible working, which can include flexi-time, full time and part time working, job sharing, nine-day fortnights and annualised hours, depending on the requirements of the role and the service.

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