Commercial Events Coordinator

Hartpury University and Hartpury College; England; Hybrid; GBP 16,871 - 18,851; Part time

Benefits offered by this job

Hybrid working arrangements

25 days annual leave + bank holidays

Wellbeing support

Employee Discount Scheme

On-site fitness facilities

Cycle to Work Scheme

Support for professional development

Flexible working opportunities

Job summary

A leading educational institution in the UK is seeking a part-time Commercial Events Coordinator to manage a diverse portfolio of events. Responsibilities include ensuring events are delivered to a high standard, overseeing budgets, and collaborating with internal teams and external suppliers. The ideal candidate will have strong organizational and communication skills along with proven experience in a client-facing role. Benefits include hybrid working arrangements, generous leave, and wellbeing support.

Qualifications

• Proven client-facing experience with various stakeholders.
• Ability to manage multiple projects and priorities simultaneously.
• Strong communication skills, confident in liaising at all levels.
• Ability to work independently, taking ownership from planning to delivery.
• Proficiency in relevant event management systems and software.

Responsibilities

• Coordinate a diverse portfolio of events, ensuring high standards.
• Work collaboratively with teams and suppliers for event success.
• Provide consistent support during events, including evenings and weekends.
• Oversee event budgets, contracts, and invoicing.
• Maintain effective event management systems for operations.

Skills

Client-facing experience

Organisational skills

Communication skills

Independent project ownership

Proficiency in event management systems

Job description

Commercial Events Coordinator – Hartpury University and Hartpury College

This permanent, part‑time (minimum 25 hours per week) role coordinates a diverse portfolio of events, ensuring they are delivered to a consistently high standard and within agreed timelines. You will collaborate with internal teams and external suppliers, support event budgeting and invoicing, and promote the Event Services function across Hartpury.

Pay range

£16,871 – £18,851 per annum (base; FTE of £25,307 – £28,277 per annum).

Responsibilities

• Coordinate a diverse portfolio of events, ensuring they are delivered to a consistently high standard and within agreed timeline
• Work collaboratively with internal teams and external suppliers to ensure each event runs smoothly and efficiently
• Provide professional and consistent support during events, including occasional evening and weekend commitments
• Oversee event budgets, contracts and invoicing, maintaining accurate financial and administrative records
• Support the development and implementation of event policies, guidance and best practices across Hartpury
• Maintain effective event management systems and reporting tools to ensure smooth operations and continuous improvement
• Promote the Event Services function externally, encouraging cost‑effective, high‑quality and strategically beneficial events at Hartpury
• Uphold the highest standards of safety, compliance and inclusivity in all aspects of event planning and delivery

About you

• Proven client‑facing experience, working with a range of stakeholders
• Excellent organisational skills, with the ability to manage multiple projects and priorities simultaneously
• Strong communication skills, with confidence in liaising at all levels
• The ability to work independently, taking ownership of projects from planning through to delivery
• Proficiency in relevant event management systems and software
• A professional and flexible approach, with a strong commitment to teamwork and collaboration

Benefits

• Hybrid working arrangements – blended office and home
• 25 days annual leave + bank holidays, rising to 30 days with length of service (pro‑rata)
• Wellbeing support, including our Employee Assistance Programme
• Employee Discount Scheme
• On‑site fitness facilities
• Cycle to Work Scheme
• Support for continuous professional development
• Flexible working opportunities available
• Enhanced maternity, adoption and paternity leave

About Hartpury University and Hartpury College

Hartpury University and Hartpury College are among the UK’s leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing. Located in Gloucestershire, we sit side‑by‑side on a beautiful 360‑hectare campus. We provide world‑class facilities to more than 4,500 university and college‑level students. Our University is rated top 10 in the UK for Teaching Quality (The Times and Sunday Times Good University Guide 2025) and has 97% graduate employability; our College is rated Ofsted Outstanding in all areas. A passionate and innovative business culture and exceptional support networks make Hartpury an ideal career choice.

Equality, diversity and inclusion

We are committed to promoting a diverse and inclusive community – a place where we can all be ourselves. We particularly welcome applicants who are under‑represented, including those from ethnically diverse backgrounds, LGBTQI+ communities, and those living with disabilities. We offer inclusive policies, flexible working arrangements and a multi‑faith space to support staff from different backgrounds.

Safeguarding and welfare

We are committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers share this commitment, and successful candidates will undergo Disclosure and Barring Service checks along with other relevant employment checks.

Application details

Click the button below to apply online or telephone [phone] to request documents by post. Click here to view the whole Job Description and Person Specification.

Closing date for receipt of applications: 4th January 2026. Interviews will take place during the week commencing 12th January 2026. We reserve the right to close this vacancy before the specified closing date if we receive sufficient applications or to respond to business needs. Candidates must be able to demonstrate their eligibility to work in the UK.

Seniority level

Entry level

Employment type

Part‑time

Job function

Administrative

Industries

Education