Executive Personal Assistant (Hybrid)

Essential Employment; Greater London; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

Essential Employment in Exeter is seeking an Executive Personal Assistant for a hybrid role, offering £31,525 per year. You will provide high-level support to the Director and Leadership Team, manage complex diaries, inboxes, and meetings, and contribute to confidential leadership processes.

The role emphasises organisation, adaptability, and discreet handling of information. Previous Executive PA experience is not essential; transferable skills and a proactive attitude are valued.

Qualifications

• Experience supporting senior leaders in a fast-paced environment.
• Strong organisational skills and the ability to learn quickly.
• Transferable skills from a wide range of backgrounds valued.
• Ability to handle confidential information with discretion.

Responsibilities

• Executive support to the Director and their Leadership Team.
• Providing diary management for the Director and Leadership Team.
• Managing inbox and correspondence for the Director and Leadership Team.
• Coordinate senior leadership meetings and forward planning.
• Attend confidential leadership meetings as loggist to capture decisions and actions.
• Represent the Director's views with advanced communication skills.
• Proactively handle unforeseen tasks and issues and own them to resolution.
• Manage the Director’s personal office and outer office.
• Brief and prepare the Lead Member and Director ahead of meetings.
• Maintain relationships across the Devon system and with peers.

Skills

Diary management

Inbox management

Meeting coordination

Administrative support

Stakeholder management

Job description

Executive Personal Assistant (Hybrid) needed in Exeter, £31,525 per annum - Reference: 5305002

Working closely with senior leaders you'll play a vital role in helping leadership teams stay organised, connected and focused on delivering outcomes for the people of Devon.

This is a fantastic opportunity for someone who enjoys working in a fast-paced environment, solving problems, building relationships and supporting others to succeed. Previous Executive PA experience is not essential. We are interested in people with the right attitude, strong organisational skills and the ability to learn quickly. Transferable skills gained from a wide range of professional backgrounds will be valued.

No two days will be the same. You'll be responsible for managing complex diaries, coordinating meetings and events, handling confidential information, preparing correspondence and providing comprehensive administrative support.

• Executive support to the Director and their leadership team:
• Providing effective and intelligent diary management for the Director and their Leadership Team.
• Provide effective and intelligent inbox management for the Director and their Leadership Team.
• Manage the efficiency and effectiveness of senior leadership meetings, including high-level forward planning and report preparation.
• Attend highly confidential tactical leadership team meetings as the loggist to produce clear and accurate decisions and actions, ensuring all actions are followed up.
• Representing the views of the Director and their Senior Leadership Team displaying advanced communication skills.
• Proactively deal with unforeseen tasks and issues, taking ownership of the situations, resolving them in a timely manner.
• Manage the Director’s personal office and outer office area.
• Share guidance to staff and its partners to ensure the delivery of actions that progress the priorities of the directorate.
• Developing and maintaining relationships with peers and counterparts across the County.
• Prepare the Lead Member and Director ahead of meetings and conversations with relevant briefings and presentations.
• Maintaining and developing strong working relationships with colleagues and teams across the Devon system.

This is a full time role on apermanentbasis

Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please beprepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

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