Personal Assistant to Hospital Director

Nuffield Health; Ipswich; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Emotional wellbeing support

Gym membership

Private healthcare

Financial advice

Job summary

Nuffield Health Ipswich Hospital is seeking a Personal Assistant to provide high-quality administrative and organisational support to the Hospital Director and leadership team. You will manage consultant privileges, onboarding, and governance processes while building strong relationships with consultants and stakeholders.

The role focuses on supporting patient experience, reporting, and efficient, compliant operations.

Qualifications

• Significant experience in an administrative, coordination, executive support or healthcare administration role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
• Confident communicating with senior stakeholders, consultants, patients and colleagues.
• Proactive, solution-focused and able to work independently.
• Excellent attention to detail and accuracy in records.

Responsibilities

• Provide high-quality administrative and organisational support to the Hospital Director and leadership team.
• Manage consultant practising privileges and governance processes.
• Coordinate consultant onboarding from enquiry to commencement of practice within the hospital.
• Build effective working relationships with consultants and support consultant engagement activities.
• Support the hospital's patient experience processes.
• Analyse and collate operational information, producing reports, presentations and management information.
• Arrange and support key meetings and committees, including agenda prep, minute-taking and actions follow-up.
• Support transition to digital ways of working, streamline admin processes and reduce paper reliance.
• Review and maintain electronic records, databases and consultant information for accuracy and accessibility.
• Liaise with consultants, patients and stakeholders to ensure timely delivery of activities.
• Manage diary commitments and meeting schedules.
• Support special projects and operational improvement initiatives.

Skills

Administrative experience

Healthcare administration

Microsoft 365

Diary management

Communication with senior stakeholders

Independent working

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Personal Assistant Ipswich Hospital | Administration | Permanent contract | Full time Up to £32,791.00 per annum dependent on experience 37.5 hours per week

As the UK’s largest Healthcare Charity, we offer a fantastic home for your career. And we’ll give you the freedom to work autonomously, making full use of your expertise. Here’s where you bring your drive, passion and high standards to help shape the health of the nation. Our Hospital Director currently has an opportunity for a Personal Assistant. Join us and we’ll support you to be your best.

As the Personal Assistant you will:

• Provide high-quality administrative and organisational support to the Hospital Director and wider leadership team.
• Manage consultant practising privileges and associated governance processes.
• Coordinate consultant onboarding from initial enquiry through to successful commencement of practice within the hospital.
• Build effective working relationships with consultants and support consultant engagement activities.
• Support the hospital's patient experience processes.
• Analyse and collate operational information, producing accurate reports, presentations and management information.
• Arrange and support key meetings and committees, including agenda preparation, minute-taking and follow-up of actions.
• Support the transition to more efficient digital ways of working, helping to streamline administrative processes, improve data management and reduce reliance on paper-based systems.
• Review and maintain electronic records, databases and consultant information to ensure accuracy, compliance and accessibility.
• Liaise with consultants, patients and other internal and external stakeholders to ensure activities are delivered professionally and efficiently.
• Manage diary commitments and meeting schedules as required.
• Support special projects and operational improvement initiatives across the hospital.

The Person To succeed as the Personal Assistant, you will need:

• Significant experience in an administrative, coordination, executive support or healthcare administration role.
• Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
• Excellent Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
• Confidence communicating with senior stakeholders, consultants, patients and colleagues.
• A proactive, solution-focused approach with the ability to work independently and use initiative.
• Excellent attention to detail and the ability to maintain accurate records.
• A commitment to continuous improvement and a genuine interest in finding more efficient ways of working.

Helping you feel good. We want you to love coming to work, feeling healthy, happy and valued. That’s why we’ve developed a benefits package with you in mind. Feel your best with emotional wellbeing support, gym membership, private healthcare, expert financial advice and more. At Nuffield Health, we take care of what’s important to you.

Nuffield Health Ipswich Hospital Set in over 19 acres of private woodland, Nuffield Health Ipswich Hospital is a haven of tranquillity and repose. Only private patients are treated at Nuffield Health Ipswich Hospital, making us the only purely private hospital in East Anglia and the first within the Nuffield Health Hospitals group. We are currently registered with the Care Quality Commission for 60 beds, with areas of specialty in cataract, cosmetic, gynaecology, imaging & radiology, orthopaedics and urology & men's health Ipswich has a CQC (Care Quality Commission) rating of good. Join Nuffield Health and create the future you want, today.

Nuffield Health, is the UK’s largest healthcare charity. For over 60 years, we’ve been working to make the UK fitter, healthier, happier and stronger. All for the public benefit. We do this through our family of 31 award-winning hospitals, 113 fitness and wellbeing centres, healthcare clinics and over a 100 workplace wellbeing services. As a charity, we reinvest all our income into our services, into pioneering improvements in care, and most importantly into our social impact programmes, which are designed to support people who would not normally be able to afford or access our services. Its all part of our mission to give everyone the care they need and to build a healthier nation.