Personal Assistant to Directors and Deputy Director(s)

jobs24.co.uk; Tees Valley; Hybrid; GBP 38.000 - 45.000; Vollzeit

Benefits dieser Stelle

Annual leave 25 days + holidays

Pension with 28% employer contribution

Parental leave packages

Hybrid working

Staff discounts & schemes

Zusammenfassung

HM Treasury’s Public Services Group is seeking an proactive Executive Assistant to support the Group Management Services team. You will manage diaries, emails and time for Directors and Deputy Directors, arranging travel, meetings and briefing materials.

You’ll build strong relationships with stakeholders and handle confidential information with discretion. The role offers hybrid working, and the team emphasises flexibility, collaboration and professional administrative support across GMT and

Qualifikationen

• Excellent diary, email and time management skills.
• Ability to build good relationships with internal and external colleagues.
• Act with integrity and discretion in confidential matters.

Aufgaben

• Diary management for Directors and Deputy Directors, including travel and meeting logistics.
• Email and phone management, prioritising important items and preparing briefing papers.
• Maintain clear daily and weekly agendas and support across GMT.
• Build relationships with internal and external stakeholders and cover for GMT as needed.
• Display integrity and discretion handling political and confidential information.
• Assist with senior recruitments from posting to interview logistics.
• Contribute to the corporate life of the team and wider organisation.

Kenntnisse

Diary management

Email management

Time management

Relationship building

Integrity & discretion

Jobbeschreibung

About The Team

The Public Services Group is at the heart of Treasury’s work to secure sustainable public finances and drive economic growth. We manage public spending of more than £250bn across key public services and departments, including health, education, the criminal justice system, local government, housing, defence and the devolved administrations in Scotland, Wales, and Northern Ireland. We do this by working with other government departments, ministers, and other Treasury teams to ensure that spending plans support high-quality public services, help the economy to grow and provide value for money for the taxpayer. Our roles offer a range of opportunities to work with senior leaders in other government departments and on the frontline of public services and ensure the effective delivery of public services. Public Services’ Group Management Services (GMS) are a friendly, flexible and collaborative team. We are a team of 7 who provide an efficient and professional administrative service to the eight teams within the Group, including Executive Assistant support to the Group Management Team (GMT – Directors and Deputy Directors) and administrative support for the wider Group. The post-holder will lead the GMS team so that the team can support the Directors, Deputy Directors and wider group to achieve the group’s corporate and management objectives.

About The Job

• Diary management. Proactively managing diaries to arrange and prioritise the most important meetings, identifying and resolving clashes before they happen, arranging any travel or other logistics, meeting room and desk bookings, and facilitating tech support.
• Email management. Proactively managing email and phone calls to prioritise the most important. Ensure all relevant meeting papers and briefing materials have been provided. Proactively forwarding on/delegating messages to other members of the group where this is appropriate.
• Time management. Ensuring the Directors and Deputy Directors are clear on what their agenda is for the day and the coming week. Clear instructions on arrival time and location for each of their appointments and any additional support required to keep the meetings on track.
• Relationship management. Building good relationships with internal and external stakeholders. At times the post-holder may be asked to provide cover for additional members of the GMT to cover for staff absences in the GMS.
• Understanding the political and confidential nature of support provided and acting with integrity and discretion, with both internal and external stakeholders.
• Responsibility for the Directors and Deputy Directors senior recruitments, from the initial job advertisement to arranging interviews and staff engagement panels.
• Contribute to the corporate life of the team and wider organisation.

About You

You will have excellent diary, email and time management skills; can always build good relationships with internal and external colleagues at all levels and acts with integrity and discretion.

Some of the Benefits our people love!

• Generous Annual Leave – 25 days (rising to 30 after 5 years), plus public holidays and the King’s birthday.
• Outstanding Pension Scheme – Defined Benefit pension with employer contributions of 28%
• Parental Leave Packages – Including 6 months’ occupational pay for maternity/adoption, shared parental leave options.
• Flexible & Hybrid Working – Options include part-time, job-share, compressed hours, flexitime, and hybrid working (where business needs allow).
• Advance Schemes & Discounts – Rental deposit, cycle-to-work, SmartTech, season ticket loans, and access to HM Treasury’s benefits portal for a wide range of discount codes.