PA and Business Support

HM Treasury; Greater London; Presencial; GBP 33.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

25 days annual leave

Flexible working patterns

Parental and adoption leave packages

Defined Benefit pension 28%

Cycle-to-work salary sacrifice

Active staff networks

Descripción de la vacante

HM Treasury in London is recruiting a Personal Assistant and Business Support role within the Group Management Support (GMS) team. This role offers a unique chance to work at the heart of Government and support senior leaders.

The post sits in the International Group, providing a broad range of duties from diary management to correspondence and travel arrangements, while offering development opportunities and flexible working patterns.

Formación

• Experience in diary management and executive support.
• Ability to manage competing priorities with strong customer service.
• Proficiency in Microsoft Office applications essential.

Responsabilidades

• Diary management for Deputy Directors and priority setting.
• Coordinate meetings and travel, and prepare briefings.
• Coordinate Ministerial correspondence and FOI requests.
• Provide cover for GMS team during absences.
• Build relationships with internal and external stakeholders.
• Administrative support including travel, meetings, PO's, briefings.

Conocimientos

Diary management

Administrative support

Stakeholder relations

Communication skills

Microsoft Office

Herramientas

Microsoft Word

Outlook

OneNote

Descripción del empleo

• Salary: London: £33,310 - £35,962 (If the successful candidate is a current Civil Servant joining on level transfer, HM Treasury will honour their current substantive salary if higher.)
• Contract Type: Permanent
• Working Pattern: This post is available on a full time, part time or job share basis, and flexible working hours can be accommodated.
• Location: London (1 Horse Guards Road)

We are recruiting for a Personal Assistant and Business Support role based in the Group Management Support (GMS) Team. It gives you a fantastic opportunity to experience working at the heart of Government, whilst also providing you with the opportunity to work alongside senior leaders.

About the Team

The GMS is made up of 2 PA's, a Private Secretary and a Business Manager based across the Darlington and London offices. Their aim is to provide a professional PA and Business Support service to keep the work of the Group running smoothly, enable it to deliver its objectives, and operate in line with the Treasury’s policies and procedures. We offer tailored training to PAs, dedicated networks for professions and interests and offer other development opportunities.

About the Job

You will join the GMS team, which sits within the International Group. The team works on a broad range of issues and contributes to the delivery of the Group’s strategic objectives.

The Personal Assistant and Business Support role at HM Treasury is varied, fast-paced and rewarding, providing an excellent opportunity to develop a broad range of skills and build a career in the Civil Service.

Key Accountabilities include:

• Diary management - Proactively manage Deputy Directors' diaries, resolving conflicts, prioritising commitments and ensuring time is allocated effectively in line with business priorities.
• Supporting priorities - Anticipate issues, risks and corporate tasks, using sound judgement to support Deputy Directors and help drive priorities forward.
• Meeting and travel coordination - Manage meeting logistics, prepare briefing materials and coordinate domestic and international travel arrangements.
• Correspondence management - Coordinate Ministerial correspondence, Parliamentary Questions, Freedom of Information requests and other official communications, ensuring timely and accurate handling.
• Team support - Provide cover for colleagues across the Group Management Services (GMS) team during periods of absence.
• Relationship management - Build and maintain strong relationships with internal and external stakeholders to support effective delivery.
• Administrative and secretariat support - Provide administrative support to Deputy Directors and their teams, including coordinating meetings, arranging travel and rooms, raising purchase orders, supporting briefings and responding to ad hoc requests.

About You

You will be organised, efficient and people focused with strong communication and relationship-building skills. Able to manage competing priorities and deliver excellent customer service, you will thrive in a fast-paced environment and work effectively both independently and as part of a team. Proficiency in Microsoft Office applications, including Word, Outlook and OneNote, is essential, while diary management experience is desirable.

Some of the Benefits our people love!

• 25 days annual leave (rising to 30 after 5 years), plus 8 public holidays and the King's birthday (unless you have a legacy arrangement as an existing Civil Servant). Additionally, we operate flexitime systems, allowing employees to take up to an additional 2 days off each month
• Flexible working patterns (part-time, job-share, condensed hours)
• Generous parental and adoption leave packages
• Access to a generous Defined Benefit pension scheme with employer contributions of 28%
• Access to a cycle-to-work salary sacrifice scheme and season ticket advances
• A range of active staff networks, based around interests (e.g. analysts, music society, sports and social club) and diversity