Personal Assistant-Secretariat Team

Nottingham City Council; England; On-site; GBP 30,000 - 32,000; Full time

Job summary

Leicestershire County Council is seeking a well-organised Personal Assistant to provide high-level support to the Secretariat Business Support Team and Directors. The role involves confidential PA duties, diary management, and coordinating meetings, travel, and events.

The successful candidate will demonstrate strong organisational skills, experience in minute taking, and proficiency in MS Office, with the ability to work under pressure in a busy office and maintain professional, courteous

Qualifications

• Have a good standard of education to include English and Mathematics at GCSE at Grade 9-4, NVQ Level 3 in Business Administration.
• Proven significant experience of providing high level PA support to Senior Managers including answering general routine correspondence on behalf of senior managers and provide quality customer service and information to staff and customers.
• Experience in administering and minuting meetings with fast, accurate typing and strong documentation production skills & excellent IT skills, including Microsoft Word, Excel, Teams, and PowerPoint
• Excellent organisational and planning skills. High level of interpersonal and communication skills, both verbal and written, including the ability to take clear messages and maintain up-to-date and accurate records
• Experience of working within a busy office environment including a range of admin procedures in diary management and facilitating meetings. Be able to work effectively and efficiently as part of a team and independently.
• Have a flexible approach and the ability to work under pressure dealing with changing deadlines and quantities of work.
• To be able to prioritise own workload and use initiative to work to deadlines without close supervision.

Responsibilities

• Provide confidential PA support to the Director and Assistant Directors and other managers.
• Manage electronic diary systems, arrange appointments/meetings/travel arrangements and events.
• Screen visitors, calls, emails and other inquiries to provide a high level of customer care.
• Prioritise workloads and ensure appropriate cover daily.
• Work in a demanding environment, flexibly, and manage a high volume of tasks, including prioritisation and delegation.

Skills

PA experience

Diary management

MS Office

Organisational skills

Communication

Minute taking

Typing speed

Education

GCSE English/Maths

NVQ Level 3 in Business Administration

Tools

Word

Excel

Teams

PowerPoint

Job description

Organisation: Leicestershire County Council

Work Location: County Hall, Glenfield, LE3 8RA

Salary: £29,550 - £32,055 per annum (pro rata for part-time)

Working Hours:37 hours per week

Contract Type: Permanent

Closing Date: 22nd November 2026

Interview Date(s): TBC

Anexcitingopportunity has arisen for a well-organisedand resilientindividual to join the Secretariat Business Support Teamas aPersonal Assistant.

As a member of the Secretariat Team, youwillbe requiredto ensure the development of high quality administrative supportand systems.

About the Role

The successful candidate willprovide day-to-day responsibility for supporting the Children and Family Services Directorate.This includes providing a confidential, comprehensive, and professional Personal Assistant support service to the Director and Assistant Directors and other managers whilst liaising with staff at all levels internally, externally and across partner organisations.

Also, the successful candidate willensure thatappropriate levelsof support for staff are in place, including prioritisation and organisation of workloads, and ensuringappropriate levelsof coverdaily.The role will include managing electronic diary systems, arranging appointments / meetings / travel arrangements and events. The successful candidate will need to be able toreceiveand visitorsand screen telephone calls, emails, and other enquiries to provide a high level of customer care.

The role will suit someone who has previous experience as a PA and can work in a demanding environment including working flexibly and be responsible for managing a high volume of tasks, including prioritisation, delegation and responding, as necessary.

About You

To apply for this post, you must be able to evidence in your application how you meet the following criteria:

• Have a good standard of education to include English and Mathematics at GCSE at Grade 9-4, NVQ Level 3 in Business Administration.
• Proven significant experience of providing high level PA support to Senior Managers including answering general routine correspondence on behalf of senior managers and provide quality customer service and information to staff and customers.
• Experience in administering and minuting meetings with fast, accurate typing and strong documentation production skills & excellent IT skills, including Microsoft Word, Excel, Teams, and PowerPoint
• Excellent organisational and planning skills. High level of interpersonal and communication skills, both verbal and written, including the ability to take clear messages and maintain up-to-date and accurate records
• Experience of working within a busy office environment including a range of admin procedures in diary management and facilitating meetings. Be able to work effectively and efficiently as part of a team and independently.
• Have a flexible approach and the ability to work under pressure dealing with changing deadlines and quantities of work.
• To be able to prioritise own workload and use initiative to work to deadlines without close supervision.

In addition, we also expect you to share our commitment to our values and to delivering accessible and inclusive services which meet the needs of all of our residents. You will be asked to demonstrate your understanding of these commitments as part of the selection process.

Reasonable adjustments will be considered for applicants with a disability.We are a Disability Confident Employer.

Interested in Flexible Working?

We are open to discussions about flexible working, which may include part time working, job sharing, term-time working, flexible start and finish times, and hybrid working, depending on the requirements of the role and the service. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below.

For more information or an informal discussion,please contact:

Kelly Wells, Business and HR Co-ordinator

Email: [e-mail]

Tel: [phone]