Personal Assistant (Part time hours)

DWF; Belfast City District; Hybrid; GBP 17,000 - 25,000; Part time

Job summary

DWF (NI) LLP in Belfast is seeking a Personal Assistant to provide proactive support to our legal professionals. This part-time role offers a hybrid working pattern and is based in our Belfast office.

You’ll manage case-related tasks, invoicing, client communications, and document processing, with precise attention to detail. Working hours are 9am–1pm Monday to Thursday and 9am–12pm on Friday, totaling 24 hours per week.

Qualifications

• Advanced Microsoft Office experience.
• Financial minded for invoicing/billing support.
• High level of accuracy and attention to detail.
• Previous experience in a legal secretarial or banking support role.
• Senior Partner/Director experience.

Responsibilities

• Assist in proactive handling of cases as directed by Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
• Support client-related management information tasks, including collation, administration, and reporting.
• Process correspondence and documents for the respective Partners and Team, liaising with other PAs, Administration Assistants, and Paralegals.
• Assist with the monthly invoicing process, including raising invoices when requested.
• Follow all Firm's policies and procedures and ensure confidentiality is maintained at all times

Skills

Advanced Microsoft Office

Invoicing/Billing support

Attention to detail

Legal secretarial or banking support

Senior Partner/Director experience

Tools

Microsoft Office Suite

Job description

Why join us?

We are currently hiring for a Personal Assistant to join DWF (NI) LLP, part of the DWF Group and provide PA support in Belfast.

The successful candidate will play a key role in assisting our legal professionals, ensuring seamless operation and client satisfaction.

This role will be based in our Belfast office and we offer a flexible, hybrid working approach. This is a part time role with 24 hours per week. 9am - 1pm Monday - Thursday then 9am - 12pm on a Friday.

Responsibilities

• Assist in the proactive handling of cases as directed by the Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
• Support client-related management information tasks, including collation, administration, and reporting.
• Process correspondence and documents for the respective Partners and Team, liaising with other PAs, Administration Assistants, and Paralegals.
• Assist with the monthly invoicing process, including raising invoices when requested.
• Follow all Firm's policies and procedures and ensure confidentiality is maintained at all times

What will help you succeed in this role?

Essential

• Advanced Microsoft Office experience
• Financial minded for invoicing/billing support
• High level of accuracy and attention to detail.
• Previous experience in a legal secretarial or banking support role
• Senior Partner/Director experience

What we offer?

We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF. We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you're excited about the opportunity but your experience doesn't align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.

About us

DWF is a leading global provider of integrated legal and business services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.

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